Administrative Assistant

Main Job
Tasks and Responsibilities

• Answer phone calls, emails and relay messages

• Process mail accordingly

• Prepare and manage correspondence, reports and documents

• Organize and coordinate meetings, conferences, travel arrangements

• Take, type and distribute minutes of meetings

• Maintain schedules and calendars

• Arrange and confirm appointments

• Organize internal and external events as needed

• Handle incoming mail and other material

• Maintain paperless filing systems for those they assist

• Follow work procedures

• Communicate verbally and in writing to answer inquiries and provide information

• Liaison with internal and external contacts

• Coordinate the flow of information both internally and externally related to those they assist

• Process tax returns

• Be a cheerful representative of the company and relay a helpful and accommodating environment

• Overtime is required during peak periods of business.

Education and Experience

• 5+ as an administrative assistant, experienced in an accounting firm preferred

• Proficient in Microsoft Word and Excel

• Knowledge of CCH products such as Practice Management, ProsystemFX
  Tax and Engagement a plus.

• Knowledge of administrative and clerical procedures

• Knowledge of business principles

• Proficient in spelling, punctuation, grammar and other English language skills a must

• Proven experience of producing correspondence and documents

Key Competencies

• Verbal and written communication skills

• Attention to detail

• Confidentiality

• Planning and organizing

• Time management

• Interpersonal skills

• Customer-service orientation

• Initiative

• Reliability

• Stress tolerance

This is a confidential listing. The position is located in Bergen County,
NJ. Please do not apply unless you meet the experience requirements.   In the subject line please list
Administrative Assistant Position.