Reporting to the HR Manager, the People Team Administrator will support the day-to-day administration of our Human Resources function across our US agencies. This role requires a highly organized, detail-oriented individual who excels at maintaining systems and streamlining processes across multiple entities. By managing general HR administration, compensation and benefits tracking, L&D coordination, and cross-agency documentation, you will ensure a premium and unified employee experience while allowing the broader HR team to focus on long-term strategy.
Onboarding, Offboarding & General HR Administration
- Drive the initial employee lifecycle processes, ensuring a consistent onboarding experience across our distinct US agencies.
- Manage the distribution, collection, and auditing of all new hire documentation, offer letters, and policy acknowledgments.
- Coordinate onboarding logistics, including system setups and mandatory compliance training enrollment.
- Administer the end-to-end offboarding process, organizing exit feedback and ensuring all compliance steps are uniformly met for departing employees.
- Maintain accurate, organized, and up-to-date employee records in the HRIS, designing systems to ensure data consistency across all agency entities.
Compensation, Benefits & Leave Administration
- Support routine benefits administration, including enrollments, life-event changes, and basic employee inquiries.
- Assist with compensation administration, ensuring accurate data entry, tracking, and organization during review cycles.
- Manage the administrative workflow and tracking for Leaves of Absence (LOA) and employee accommodation requests.
- Ensure accurate record-keeping and cross-agency alignment for all benefits, compensation, and leave documentation.
Performance Reviews & Learning & Development
- Support the administrative rollout, communications, tracking, and backend organization for mid-year and annual performance reviews.
- Assist with Learning & Development (L&D) administration, including coordinating training logistics, tracking participation, and organizing resources.
- Own the tracking of new hire milestones, prompt managers to conduct required check-ins, and schedule our "90-Day Check-In" meetings.
- Compile feedback from 90-day check-ins and translate it into actionable metrics and summaries for the HR team.
Compliance
- Audit and complete all I-9 verifications, proactively tracking work authorization expiration dates for timely reverification.
- Assist with general HR compliance documentation and ad-hoc operational projects as needed.
- 1+ years of experience in HR administration, with hands-on involvement or direct support of processes such as Leaves of Absence (LOA), benefits administration, and performance review communications.
- Exceptional organizational and time-management skills, with a proven ability to maintain systems that track moving parts across multiple business groups.
- A highly detail-oriented approach to general HR processes, ensuring accuracy and consistency throughout the entire employee lifecycle.
- The ability to handle sensitive and confidential information with absolute discretion.
