Tradewind Aviation is a leading Part 135 commuter and on-demand private charter operator with operational bases at the Waterbury/Oxford, CT (OXC), Westchester, NY (HPN), Stuart, FL (SUA) and San Juan, PR (SJU) airports. Founded by aviation enthusiasts in 2001 on the premise that all flights deserve the highest quality aircraft, crew, and service, Tradewind provides personal air travel—both private and scheduled service—throughout North America and the Caribbean.
For more details visit www.flytradewind.com
ABOUT THE CANDIDATE / ROLE
The Talent Acquisition (TA) Coordinator supports Tradewind Aviation recruitment process by scheduling interviews, managing candidate communication, maintaining Applicant Tracking System records, and ensuring smooth hiring logistics. The successful candidate possesses strong organizational and communication skills, attention to details and following up on multiple priorities.
Overview
The TA Coordinator is an administrative support role within HR that ensures the hiring process runs efficiently. This position is a liaison among candidates, recruiters, and hiring managers, helping maintain workflow alignment and a positive candidate experience from interviewing through onboarding.
ESSENTIAL FUNCTIONS
Interview & Process Coordination
- Coordinate, schedule and confirm candidate interviews, including multi-participant panels, cross-functional interviews, and schedule changes; updating calendar invite with changes as soon as practical.
- Prepare, distribute, and maintain candidate and interviewer materials to support a seamless interview experience.
- Initiate and track background checks, employment verifications, and reference checks in accordance with company procedure, immediately escalating all non-standard results to Sr. Manager of Talent Acquisition.
- Coordinate offer letter preparation and review process, candidate communications, and pre-employment onboarding activities.
- Monitor recruitment workflow milestones to ensure candidates progress efficiently through the hiring process.
- Provide positive, team-oriented collaboration and customer service with all internal and external stakeholders, project partners, and business users.
Candidate Management
- Review employment applications for completeness and alignment with minimum qualifications before routing candidates to recruiters for further evaluation.
- Serve as a primary point of contact for candidates throughout the recruitment process, providing timely communication and updates.
- Maintain a positive candidate experience by responding professionally to inquiries and facilitating recruitment-related communications.
- Assist with sourcing, screening, and candidate pipeline management as needed.
Administrative & ATS Support
- Maintain accurate and up-to-date candidate records within the Applicant Tracking System (ATS).
- Prepare and maintain weekly recruitment metrics and reporting, including updating and tracking Open-to-Hire data to support workforce planning and hiring activities.
- Update candidate statuses, interview outcomes, and hiring workflow stages to ensure data integrity and reporting accuracy in the HRIS.
- Support job requisition administration, including job description review, posting creation, and position updates.
- Ensure recruiting documentation is organized, complete, and compliant with company policies and recordkeeping requirements.
Sourcing & Employer Branding
- Assist with sourcing and attracting qualified candidates through job boards, social media platforms, employee referrals, professional networks, and other recruiting channels.
- Support talent pipeline development by identifying prospective candidates and maintaining candidate pools for current and future hiring needs.
- Coordinate and maintain job postings across internal and external recruitment platforms to ensure accuracy and consistency.
- Support organization’s branding through job postings, and promote the brand through recruitment marketing initiatives, social media engagement, career events, and candidate outreach activities.
- Create and distribute recruitment-related communications and employer branding.
Event & Communication Support
- Organize recruitment events such as job fairs and open days.
- Ensure clear communication between hiring teams and candidates.
- Other duties as assigned
