Junior AI Logistics Assistant ("contrato formativo" or "convenio de prácticas")

🌍 Junior AI Logistics Assistant
Barcelona (onsite) | Morning shift | 20h/week (part time)

Ready to kickstart your career in a fast-moving, global tech environment? Join TransPerfect and get hands-on experience at the intersection of AI, logistics, and operations.

💡 About the Role

TransPerfect is looking for a proactive and detail-oriented Junior AI Logistics Assistant to support day-to-day operations in our Barcelona team. This is a perfect opportunity for a junior  professional looking to gain hands-on experience in logistics, operations, and supplier coordination.

The successful candidate will play a key role in keeping things running smoothly behind the scenes—proving support across multiple operational areas, contributing towards the successful execution of timely shipments, accurate data reporting, accounting, general administration and cross-departmental coordination within our AI team – one of our fastest-growing departments across the company on a global scale.

🛠️ What you´ll be doing

Think of this role as the operational backbone of the team. You will:

• Support daily coordination of shipments with suppliers and handle general logistics tasks (shipping label creation, follow-ups, etc.).

• Assist in tracking and reviewing shipping invoices with external logistics vendors (e.g., FedEx, UPS) to ensure accuracy.

• Update and maintain weekly invoice trackers to support billing processes.

• Meticulously organize and update important documentation in SharePoint, ensuring accuracy and accessibility.

• Administrative duties such as filing, scanning and preparing documentation, ensuring a clear paper trail at all times for efficient record-keeping.

• Help with inventory management and quality control checks for hardware and digital material assigned to employees.

• Assist with general office operations such as access cards and general supplies.

• Provide administrative support during team meetings, including note-taking and follow-up on action items.

• Contribute to workspace planning and reporting.

• Complete any other tasks that are deemed appropriate for this role and assigned by the manager/supervisor.

🎓 Who we´re looking for

You don´t need years of experience – just the right mindset and a solid set of transferable skills:

• Currently pursuing or recently graduated in studies related to Business Administration, Finance, Logistics, or similar.

• Strong analytical skills, with an interest in cost auditing and financial record-keeping.

• Comfortable with Excel and Microsoft Office.

• Organized, detail-oriented and good at juggling multiple tasks in a fast-paced, global environment.

• Strong team player with excellent communication and interpersonal skills.

🌟 What would set you apart

• Proactive problem-solver who likes improving processes.

• Ability to take ownership of assigned tasks and work independently to ensure their successful completion when needed.

• Experience with knowledge base tools (SharePoint in particular) and expense management systems (Concur is a plus!).

🚀 Why join us?

• Gain hands-on experience in a fast-paced and innovative environment.

• Exposure to global AI projects and cost analysis frameworks.

• A collaborative team culture that values initiative and efficiency.

• Opportunity to develop professional skills and expand industry knowledge.

⏰ Role details

• Part-time (20 hours per week)

• Morning schedule (flexible start between 08:00-09:00, finish at 12:00-13:00)

• Contrato en prácticas (fixed term contract for recent graduates) or convenio de prácticas (fixed-term internship in collaboration with your higher educational institution) with strong learning potential

🌈 Our culture TransPerfect provides equal employment opportunities to all individuals. We work alongside talented, passionate professionals in an environment that values innovation, collaboration, and continuous growth. We believe diversity drives stronger teams and better ideas and are committed to building an inclusive workplace where everyone feels empowered to do their best work.