The Recruiting Coordinator supports Transwest’s recruiting team by coordinating hiring activities, maintaining accurate candidate records, and providing timely communication to candidates and hiring managers. This position manages administrative steps throughout the hiring process, coordinates pre-employment requirements, and helps ensure a positive candidate experience from application through the first day of employment. This role offers opportunities to learn recruitment best practices and develop skills for continued growth in talent acquisition.
Essential Duties:
- Maintain accurate and current candidate profiles in the applicant tracking system, including uploading completed assessments, documenting activity, and updating candidate statuses.
- Provide weekly status updates to hiring managers for each open requisition, communicating candidate progress, outstanding items, and next steps.
- Review hiring manager feedback and interview notes, update candidate statuses, and send timely rejection communications following hiring decisions.
- Serve as the first point of contact for incoming recruiting calls, answer routine questions, and escalate inquiries to the appropriate recruiter.
- Support the planning and execution of job fairs and other recruiting events, including preparing materials, attending events, and coordinating candidate follow-up.
- Coordinate required pre-employment screenings, including background checks, drug screens, motor vehicle records, and physical examinations.
- Provide candidates with screening instructions, monitor completion and results, and follow up on outstanding requirements.
- Escalate screening concerns, discrepancies, or delays to the appropriate recruiter or HR representative for review.
- Track new hire readiness and communicate outstanding requirements to recruiters and hiring managers.
- Verify that hiring managers have contacted new hires with first-day logistics, including arrival time, reporting location, and point of contact.
- Code recruiting-related invoices accurately and route them for approval and processing.
- Protect the confidentiality of candidate information, assessment results, and pre-employment records.
- Learn recruitment best practices and assist with projects that improve recruiting efficiency, communication, and the candidate experience.
- Perform other duties as assigned.
