Procurement & Contracts Operations Associate

Fellowship Program Position: This Fellowship Program position is a full-time, temporary, limited term assignment not to exceed three years from the date of hire. It is intended for individuals that have graduated with a bachelor's degree or master's degree from an accredited college or university within the last 12 months. 

Target start date in January 2027

The Procurement & Contracts Operations Associate provides operational and technical support to the Procurement & Contracts Department (P&C). The position supports department management; delivers customer service to internal and external stakeholders; maintains data in complex accounting and contract administration systems; develops procedural and technical documentation; analyzes data and reports department metrics; and contributes to P&C projects and initiatives. The position collaborates proactively with the P&C team, Contract Management Office, external vendors, TRS leadership, and agency staff.
WHAT YOU WILL DO:

WHAT YOU WILL BRING:
Required Education
• Bachelor’s degree or Master's degree from an accredited college or university within the last 12 months.
Required Experience
• None
Preferred Qualifications
• Coursework in Business Administration, Finance, Data Analytics, or a related field.
• Experience conducting research, data collection, data analysis, reporting, or business process analysis through academic coursework, internships, projects, or professional experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• Experience developing reports, dashboards, presentations, or analytical products.
• Experience creating visual materials using PowerPoint, Canva, or similar design tools.
• Working knowledge of formatting effective prompts for AI tools.
• Experience using data analysis and visualization tools such as Power BI, or similar platforms.
Knowledge of
• General office practices, administrative procedures, and business operations.
• Research, process improvement, quality review, and project coordination methods.
• Microsoft Office applications and AI productivity tools, such as Copilot.
• Data management, performance measurement, reporting, and visualization tools, including databases and Power BI or similar platforms.
• SharePoint and shared-drive practices for document organization, version control, and records maintenance.
Skill in
• Organizing and prioritizing multiple assignments, project tasks, deliverables, and deadlines while maintaining accuracy.
• Collecting, validating, analyzing, and summarizing data from multiple sources to develop reports, dashboards, and recommendations.
• Conducting research, reviewing processes, identifying issues, and recommending practical solutions.
• Communicating information clearly and professionally through correspondence, reports, presentations, meeting materials, and verbal communication.
• Using Microsoft Office, SharePoint, data systems, dashboard tools, AI productivity tools, and visual design applications to produce accurate, professional work products.
• Providing responsive customer and technical support, resolving routine issues, and escalating concerns appropriately.
Ability to
• Track and communicate project status, risks, decisions, approvals, and action items.
• Maintain accurate, organized, and current data, digital content, documents, and records across department systems.
• Develop clear, creative, and effective prompts for AI tools.
• Coordinate multiple tasks, projects, deliverables, and deadlines with appropriate attention to detail.
• Identify issues, exercise sound judgment, and escalate concerns appropriately.
• Work independently and collaboratively while maintaining effective relationships with coworkers, management, agency staff, vendors, and other stakeholders.