About the Role
We are seeking a Staff Accountant to support day-to-day accounting operations, including accounts payable, accounts receivable, general ledger activity, and month-end close. This role works closely with the Controller and helps ensure financial records remain accurate, organized, and current.
This is a hands-on role suited for someone who is comfortable working in the details each day, processing transactions, reconciling accounts, and maintaining supporting documentation.
Responsibilities
Accounts Payable
- Monitor and manage the AP shared inbox daily
- Process vendor invoices in the AP platform, including coding and routing for approval
- Follow up on outstanding approvals to keep invoices moving through the workflow
- Manage vendor payments (ACH, check, wire)
- Process employee expense reimbursements
- Reconcile AP subledger to the general ledger
- Maintain vendor records, including W-9 collection and 1099 compliance
Accounts Receivable
- Review and reconcile customer invoices generated by operations through the project management system to the accounting system
- Monitor AR aging and follow up on outstanding balances
- Deposit customer checks and post payments in the accounting system
- Reconcile AR subledger to the general ledger
General Accounting
- Monitor and manage the accounting inbox daily
- Prepare and post journal entries
- Perform monthly balance sheet reconciliations
- Assist with month-end and year-end close processes
- Prepare supporting schedules and documentation for external auditors as needed
Payroll and HR Support
- Review and post payroll journal entries
- Assist with payroll reconciliation and reporting
- Coordinate with HR on processing new hires, terminations, and employee changes
Other
- Assist with ad hoc reporting and analysis
- Participate in process improvement and documentation efforts
Qualifications
Required
- Bachelor's degree in Accounting
- 1+ years of accounting experience
- Working knowledge of full-cycle AP and AR
- Proficiency in Excel (lookups, pivot tables, basic formulas at minimum)
- Strong attention to detail and ability to meet deadlines
- Clear written and verbal communication
Preferred
- Experience with cloud-based ERP systems including Sage Intacct
- Experience with AP automation platforms including Bill.com and Ramp
- Experience supporting external audits
