SSM, Executive/Administrative Assistant

Provides high-level administrative and organizational support to ensure smooth day-to-day operations, enabling GIC Head and Leadership and team members to focus on strategic priorities.
Key Roles & Responsibilities
- Manage calendars, schedule meetings, and coordinate across internal and external stakeholders, including across time zones where applicable
- Arrange domestic and international travel, accommodation, and logistics
- Prepare, format, and proofread documents, reports, presentations, and correspondence
- Handle confidential information with discretion and professionalism
- Organize and coordinate meetings, including agenda preparation, minute-taking, and follow-up on action items
- Manage expense reports, invoices, and basic budget tracking
- Serve as a point of contact between the executive/team and internal or external parties
- Coordinate office administration tasks, including supplies, vendor management, and filing systems
- Support event planning, such as team offsites, workshops, and conferences
- Assist with special projects and ad hoc tasks as needed