Accounting Assistant

Job Summary

Our Mission: The University of Austin prepares thoughtful and ethical innovators, builders, leaders, public servants and citizens through open inquiry and civil discourse.

We are seeking a detail-oriented, enthusiastic, and dependable individual to join our Finance team as an

Accounting Assistant. This role offers the opportunity to learn, grow, and contribute within a fast-paced and dynamic organization. The ideal candidate is highly organized, proactive, and committed to providing excellent internal and external customer service.

Responsibilities

• Accounts Payable Functions

  • Responsible for full cycle accounts payable (AP) functions, including:

  • Reviewing invoices in Ramp to ensure accurate coding, approvals, and supporting documentation

  • Monitoring and maintaining the AP mailbox for incoming invoices and reimbursement requests

  • Contacting vendors to obtain necessary documents needed to process invoices and payments, such as W9s, banking/payment details, and other supporting documents

  • Work closely with internal departments and external vendors to resolve payment issues or discrepancies

  • Review AP aging monthly, including following up to close any open AP.

  • Updating, when necessary, vendor, merchant and/or vendor account information.

  • Maintaining organized AP documentation and support records / files.

  • Assist in training new employees in accounts payable processes and procedures.

  • Ensure compliance with company policies, procedures, and regulatory requirements.

  • Assisting with annual 1099 preparation and processing

  • Maintaining and updating AP process documentation and manuals

• Credit Card & Expense Management

  • Responsible for employee credit card expense reconciliation via Ramp.com

  • Review transactions for accurate coding and approvals

  • Follow up with staff on outstanding tasks to complete transactions

  • Reconcile transfer of data to accounting system

  • Assisting with employee expense report processing and policy compliance

• Additional Accounting Support

  • Support the Controller with organizational data analysis and reporting projects

  • Prepare Bank deposits and logs to support the Finance and Development Teams

  • Assist with monthly close, including preparing journal entries, reconciliations, and maintaining supporting schedules.

  • Participate in annual financial audits

  • Assist with processing student financial aid application documentation and related administrative tasks 

Qualifications

• Bachelor’s degree in accounting, finance, or a related field is preferred but not essential

• Proficiency with Microsoft excel and Microsoft Office applications

• Knowledge of accounts payable, accounts receivable, and general ledger accounting

• Strong attention to detail and accuracy

• Excellent organizational, communication, and interpersonal skills

• Ability to work independently and as part of a team

• Ability to handle sensitive and confidential information with professionalism