Strategic Calendar Management: Manage complex and ever-evolving calendars using Google Calendar. Exercise sound judgment in vetting and prioritizing requests, proactively recommending adjustments to optimize leaders’ time and alignment with business priorities.
Meeting Preparation & Leadership Support: Ensure leaders are fully prepared and punctual for all engagements. Contribute actively to leadership meetings by capturing comprehensive notes, tracking action items, and driving follow-up to ensure accountability and timely execution.
Stakeholder Coordination: Coordinate meetings across multiple internal and external stakeholders, navigating competing priorities and complex scheduling demands within a global, matrixed environment.
Travel & Expense Management: Seamlessly arrange domestic and international travel, including detailed itinerary drafting, visa processing, and timely expense report processing. You’ll be the go-to for remote logistical support, ensuring smooth journeys for our leaders.
Project & Task Oversight: Provide critical follow-up and reminders on project deadlines, action items, and deliverables, ensuring timely completion.
Operational Excellence: Support key operational initiatives, including facility and space planning logistics, budget tracking, and team expense oversight. Identify opportunities to improve processes and enhance efficiency.
Event Planning & Team Engagement: Lead the planning and execution of team gatherings, leadership summits, all-hands meetings, and BRs. Manage logistics, budgets, vendors, and communications end-to-end.
Adaptable Support: Effectively support leaders in hybrid and remote environments, navigating conference room logistics, time zones, and shifting priorities.
6-8+ years of administrative experience, with at least 4 years directly supporting a VP-level leader (in any size business) or a Director-level leader (in a global organization).
Proven ability to support multiple senior leaders with overlapping priorities in a complex, matrixed environment.
Exceptional proficiency with Google Calendar and other productivity tools.
Experience in a tech company environment is a strong plus, along with comfort in leveraging AI tools for efficiency.
Outstanding communication skills with a demonstrated ability to build strong, collaborative relationships with both internal and external stakeholders.
A keen ability to prioritize calendars effectively, making sound judgment calls and decisions in rapidly shifting priority environments.
Demonstrated success working with efficiency and accuracy in a fast-paced, often changing environment.
A proactive and resourceful approach, taking initiative and ownership over ambiguous tasks and situations with minimal oversight.
Superior organizational skills with an unwavering attention to detail.
Experience coordinating complex projects from start to finish.
Familiarity with budget management & principles.
Unquestionable integrity and ability to handle confidential information with discretion.
Experience thriving in a complex, matrixed, and global organizational structure.
A Bachelor’s degree or equivalent practical experience.
Ready to Ride?
This isn't the kind of place where you follow a playbook — it's where you help write one. If you're driven by impact, energized by challenge, and ready to shape how the world moves — we'd love to hear from you.
You may be eligible for bonuses, equity, and other compensation, as well as a range of benefits. Explore our benefits.
Offices remain key to collaboration and Uber's culture. Unless approved for full remote work, employees must spend at least 50% of their time in-office. Some roles, like those at greenlight hubs, require full-time in-office presence. Ask your Recruiter for details about this role's requirements.
Uber is proud to be an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you have a disability or special need that requires accommodation, please let us know by completing this form.
Job details are sourced from the employer's original posting.
Open job postingAbout the company
Uber is a technology company that operates a ride-sharing service and a food delivery platform.