Office Assistant (1-year temporary contract)

Your role

As an Office Assistant, you will be responsible for managing the front desk and supporting various administrative activities across the studio, while providing day-to-day support to the Admin Team and Studio team members.

The position is offered on a 1-year temporary contract.

Your daily adventure

WELCOME VISITORS & INCOMING INQUIRIES
Manage incoming calls and emails and direct them to the relevant team members

SUPPORT WORKPLACE MANAGEMENT AND LABOUR SAFETY
Supervise daily office maintenance and cleaning activities

PLACE ORDERS FOR NECESSARY OFFICE SUPPLIES
In accordance with the studio's purchasing procedures and maintain appropriate stock levels of stationery and office materials

COORDINATE PARKING AND TRANSPORTATION SERVICES
Manage parking allocations, transportation cards, and related employee requests

MANAGE THE COMPANY'S INTERNAL LIBRARY
Keep track of borrowed items, perform regular inventories, and coordinate the purchase of new materials

COORDINATE EMPLOYEE BENEFITS
Support benefit distribution and administration, identify new partnership opportunities, and coordinate vendor agreements

MAKE TRAVEL ARRANGEMENTS
On behalf of Ubisoft Sofia employees and liaise with travel agencies to confirm bookings

RECEIVE FLIGHT TICKETS, HOTEL VOUCHERS, AND OTHER TRAVEL DOCUMENTS
Ensure timely delivery and verify the accuracy of all travel details

SUPPORT THE ADMINISTRATIVE TEAM IN VARIOUS ACTIVITIES
Including document filing, reporting, correspondence, and other administrative tasks

INTERACT AND COMMUNICATE EFFECTIVELY
With employees across the studio to ensure smooth execution of tasks and assignments

PERFORM OTHER ADMINISTRATIVE DUTIES
As assigned by the direct manager

Your skills

KNOWLEDGE
Proficiency in English and the Microsoft Office suite

COMMUNICATION SKILLS
Ability to collaborate effectively with team members
Ability to adapt communication style to different audiences

ORGANIZATIONAL SKILLS
Excellent attention to detail with the ability to multitask and prioritize effectively

ABILITY TO DEVELOP AND MAINTAIN PROFESSIONAL RELATIONSHIPS
With employees, managers, and external partners

We offer

Multicultural & friendly working environment
Working with the best professionals in the games industry on AAA video games
Flexible working hours & additional days off
Private medical health & dental care
Employee assistance program
Learning & knowledge sharing programs
International trainings & conferences
Top location next to Borisova Garden Park
Public transport card & food vouchers
Gifts for special occasions
Free games & game dev merchandise
Memorable parties & teambuilding events

HOW TO APPLY
Please send us a copy of your updated CV and Cover letter in English.

All applications will be reviewed with strict confidentiality and only short-listed candidates will be contacted.