Hope House Administrative Assistant

The Hope House Administrative Assistant provides administrative and clerical support to the Hope House Coordinator by assisting with scheduling, communication, record keeping, and daily ministry operations to ensure efficient and effective ministry support.

Ministry Area/Department

Outreach

Position

Hope House Administrative Assistant

Accountable To

Hope House Coordinator

Ministry Target

Local Zion City community, diverse populations, and marginalized groups

Position Is

Volunteer

Position May Be Filled By

Church Member

Minimum Maturity Level

Strong Maturing Christian, Spirit-Filled, Tither

Spiritual Gifts

Administration, Service/Helps, Hospitality, Mercy

Talents or Abilities Desired

Strong organizational and communication skills, administrative and clerical experience, data input, database management, attention to detail, problem-solving skills

Best Personality Traits

Organized, dependable, proactive, welcoming, collaborative, detail-oriented

Passion For

Evangelism, discipleship, serving others, and community transformation

Length of Service Commitment

One year minimum

Anticipated Time Commitments:

1. Doing ministry/preparing for ministry:2-3 hours a week; includes community mobilization and event execution.

2. Participating in meetings/training: As requested

Responsibilities/Duties:

1. Provide administrative support to the Hope House Coordinator, including scheduling meetings, maintaining calendars, and coordinating ministry activities.
2. Maintain records, sign-in sheets, attendance logs, ministry documentation, and accurate databases and reports.
3. Serve as an initial point of contact by receiving inquiries and directing requests to the appropriate ministry leader.
4. Assist with communication efforts including emails, announcements, reminders, and volunteer correspondence.
5. Prepare meeting spaces and ensure administrative materials are available for ministry activities and events.
6. Maintain inventory of ministry literature, forms, office supplies, and other administrative resources.
7. Assist with volunteer communication, coordination efforts, and outreach event preparation.
8. Provide administrative support for ministry events, outreach activities, and special projects as assigned.
9. Help maintain a welcoming environment that reflects the mission and values of United Christian Faith Ministries.