Small Group Administrative Support

The Small Group Administrative Support role ensures smooth and efficient operations within the Small Group Ministry by managing sign-ups, maintaining accurate records, facilitating clear communication, and organizing resources for leaders and participants.

Ministry Area/Department

Discipleship

Position

Small Group Administrative Support

Accountable To

Small Group Director

Ministry Target

Small group leaders and participants

Position Is

Volunteer

Position May Be Filled By

Church Member

Minimum Maturity Level

Stable, maturing Christian; Tither

Spiritual Gifts

Administration, Helps, Service

Talents or Abilities Desired

Strong organizational and administrative skills, Competence with office software (Microsoft Office, Google Workspace), Comfort with church management systems (or willingness to learn), Clear written and verbal communication abilities

Best Personality Traits

Dependable, Detail-oriented, Friendly and approachable, Clear communicator, Proactive

Passion For

Helping others connect in meaningful community through administrative support

Length of Service Commitment

One year minimum

Anticipated Time Commitments:

1. Doing ministry/preparing for ministry: 2 hours per week

2. Participating in meetings/training: As required

Responsibilities/Duties:

1. Manage registration for small groups through both online and paper systems.
2. Maintain accurate participant records and group assignments.
3. Prepare reports on sign-up numbers, group availability, and trends in participation.
4. Serve as the first point of contact for small group inquiries.
5. Draft and send communication to group leaders and participants (emails, reminders, updates).
6. Support the promotion of group sign-ups through bulletins, the church website, and other channels.
7. Organize and distribute curriculum, study guides, and other group materials.
8. Assist in scheduling and preparing logistics for leader training sessions or gatherings.
9. Maintain digital files and resources to ensure leaders have access to updated materials.