Fleet Lease Outside Coordinator

About Us:

United Auto Exchange is a one-of-a-kind dealer auto auction offering a wide range of vehicles, from national consignors and new car store trades to fleet/lease units and powersports. Our team is passionate about what we do, and we take pride in having a dynamic, friendly environment that brings a little bit of everything under one roof.

Job Description:

UAX is seeking a Fleet Lease Outside Coordinator to join our growing team. The Outside Coordinator is responsible for managing the intake, inspection, coordination, and movement of fleet/lease vehicles for auction preparation. This position works closely with inside sales, fleet/lease, lot and shop staff to ensure that incoming vehicles meet condition standards and are processed in a timely and efficient manner for sale. The role requires strong attention to detail, a solid understanding of vehicle logistics, and the ability to thrive in a fast-paced, outdoor auction environment.

Key Responsibilities: 

• Assist Fleet/Lease with preparing vehicles for auction sale.
• Maintain accurate records of vehicle locations and condition reports, and verify vehicle information is accurate, not to exclude mileage, keys, etc.
• Schedule and monitor services (e.g., reconditioning, body work, mechanical repairs, detailing) as needed.
• Track vehicle inventory across auction lot or staging areas and ensure timely processing for upcoming sales.
• Monitor vehicle readiness and prioritize work needed to meet auction deadlines.
• Maintain high standards for vehicle presentation and compliance with auction and client requirements.
• Support auction day logistics including vehicle line-up, lot coordination, and customer service when needed.
• Follow safety procedures and ensure compliance with federal, state, and company regulations.

Qualifications

• High school diploma or equivalent 

• Previous automotive experience strongly preferred

• Working knowledge of vehicle condition reports, titles, and auction processes strongly preferred

• Strong organizational and communication

• Excellent interpersonal skills

• Ability to work independently in a physically demanding, outdoor environment.

• Good basic computer skills

• Valid driver’s license and clean driving record

Physical Requirements:

• Standing, walking, and lifting (up to 50 lbs) required regularly.
• Outdoor environment with exposure to varying weather, noise, and vehicle traffic.