Administrative Assisstant 1

Union: Non-Union
New or Replacement Position: Replacement
Number of vacancies: 1
Site: Toronto Western Hospital
Department: Urology
Reports to: Physician
Salary: $23.14 to $28.92 per hour
Hours: 28  hours per week
Shifts: Days
Status: Temporary Part-Time ( October 2027 )
Closing Date:  October 7, 2026

Position Summary

The Administrative Assistant I, General is responsible for providing administrative and reception support within the  Urology Program at the University Health Network. This role involves managing a broad range of administrative responsibilities in a dynamic academic and clinical environment. The ideal candidate will be resourceful, detail-oriented, and able to manage multiple priorities while providing strong support to physicians and learners.

Duties

• Manage patient schedules, appointments, and cancellations using the Epic system. Verify patient insurance coverage and process claims
• Coordinate patient referrals and follow-up care with other healthcare providers
• Respond to patient inquiries and concerns in a timely and professional manner
• Assist medical staff with administrative tasks, such as preparing reports and
• correspondence
• Maintained and organized patient medical records in a secure and confidential
• manner
• Processed release of information requests from patients, healthcare providers,
• and hospital management
• Booking surgeries and procedures for patients.
• Provided administrative support to medical staff, such as scheduling
• appointments and preparing reports

• At minimum, Community College Diploma in General or Medical
• Office or equivalent Administration required
• At minimum, 1 year relevent experience, preferably in health care
• Knowledge of medical terminology an asset
• Experience working in health profession education/care programs
• and/or a research/academic environment preferred
• Computer proficiency required (Microsoft Office environment, Word,
• Access, PowerPoint, Outlook and Excel)
• Excellent organizational and time management skills
• Excellent interpersonal skills and demonstrated ability to work
• effectively, both independently and as a team member
• Excellent verbal and written communication skills
• Ability to effectively handle confidential matters and materials
• Ability to work well under pressure
• Knowledge of administrative, organizational/office practices,
• procedures and standards

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.
UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly. At University Health Network (UHN), artificial intelligence technologies may be used to assist in the screening, assessment, and selection of candidates for this position.
Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.
UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.
We thank all applicants for their interest, however, only those selected for further consideration will be contacted.