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The University of Miami/UHealth Office of the Neuroscience Institute has an exciting opportunity for a Senior Manager, Finance to work at the UHealth campus in Miami, Fl.
CORE JOB SUMMARY
The Sr. Manager, Finance leads and supports the organization’s financial activities such as forecasting, budgeting, strategic planning, and treasury with the goal of enhancing profitability and cash flow management. Further, the Sr. Manager, Finance oversees department staff to ensure that activities are always compliant with applicable rules and regulations.
CORE JOB FUNCTIONS
- Establishes or recommends to management objectives and policies for the University.
- Directs preparation of budgets, reviews budget proposals, and prepares necessary supporting documentation and justification.
- Prepares various management reports on financial performance and explains and communicates key variance drivers and insights to appropriate managing staff.
- Provides key financial support and analysis on an ad-hoc basis to help drive and improve business performance.
- Compiles and analyzes data and prepares balance sheets and profit and loss statements.
- Formulates reports to summarize and forecast organization’s business activity and financial position in areas of income, expenses, and earnings based on past, present, and expected operations.
- Identifies potential financial risks and areas of opportunity.
- Prepares and coordinates for audits of department’s accounts.
- Cultivates and maintains relationships with banks and other external financial institutions to facilitate job functions.
- Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
CORE QUALIFICATIONS
Education:
Bachelor’s degree in relevant field required
Experience:
Minimum 7 years of relevant experience required
Knowledge, Skills and Abilities:
- Operational Management: Optimizes day-to-day operations and processes for efficiency and effectiveness.
- Organizational Development: Ability to implement strategies to improve organizational effectiveness, engagement, and manage change.
- Financial Oversight: Knowledge of financial operations and management.
- Team Leadership: Ability to create and maintain a cohesive and productive team environment, build positive working relationships and work collaboratively with others.
- Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
- Communication: Strong verbal and written communication skills to convey ideas clearly and persuasively.
Department Specific Functions
The Sr. Manager, Finance serves as the senior financial leader for the University of Miami Neuroscience Institute and reports directly to the Neuroscience Institute Director. In a structure without a separate administrative leader, the role provides institute-wide financial stewardship, planning, analysis, and coordination across basic, translational, and clinical neuroscience activities. The incumbent translates the Institute’s scientific and strategic priorities into sustainable financial plans; oversees operating, research, philanthropic, recruitment, and capital-related financial activity; strengthens internal controls and reporting; and serves as the primary finance liaison to university and Miller School of Medicine leaders for finance-related initiatives, processes, requests, and decisions.
Key responsibilities include:
Institute-Wide Financial Strategy and Leadership
- Partners directly with the Neuroscience Institute Director to develop and execute short- and long-range financial strategies that advance the Institute’s scientific, academic, and programmatic priorities.
- Serves as the Institute’s principal point of coordination for finance-related matters, providing timely financial guidance, decision support, and recommendations to faculty and institute leadership.
- Leads the annual budget process and multiyear financial planning for the Institute, including operating plans, scenario analyses, resource requirements, and funding strategies.
- Engages university, medical school, department, and central finance leaders on institutional initiatives, planning cycles, approvals, financial processes, data requests, and issue resolution.
- Develops clear financial governance, service expectations, and workflows for an institute operating without a separate administrative leader.
Budgeting, Forecasting, and Financial Performance
- Oversees institute-wide budgets, forecasts, commitments, and financial performance across assigned operating units, programs, shared resources, and strategic initiatives.
- Prepares recurring management reports and executive-level dashboards that summarize financial position, key variance drivers, risks, opportunities, and recommended corrective actions.
- Monitors revenues, expenses, commitments, fund balances, and financial trends; investigates variances and coordinates timely resolution with responsible stakeholders.
- Develops financial models and business plans for new programs, faculty recruitment and retention packages, laboratory start-up commitments, philanthropic initiatives, shared resources, and capital requests.
- Establishes and maintains cost allocation methodologies, recharge or service-center financial models, and resource-distribution approaches that are transparent, supportable, and aligned with institutional requirements.
- Provides ad hoc financial analysis to evaluate investment options, operational tradeoffs, and the financial implications of strategic decisions.
Research Finance and Grant Portfolio Oversight
- Provides financial oversight for the Institute’s sponsored and non-sponsored research portfolio in collaboration with principal investigators, departments, and central research administration offices.
- Coordinates financial planning for complex programmatic grants, multi-investigator initiatives, training grants, centers, cores, and interdisciplinary research programs.
- Monitors award budgets, expenditures, cost share, effort commitments, subawards, carryforward, projections, and closeout activity; identifies emerging funding or compliance risks and facilitates resolution.
- Supports pre-award budget development and post-award financial management by aligning staffing, effort, operating costs, and institutional commitments with approved funding plans.
- Develops portfolio-level projections and reporting that provide leadership with forward-looking visibility into research funding capacity, gaps, and sustainability.
Financial Controls, Compliance, and Audit Readiness
- Establishes, documents, and continually assesses internal financial controls, approval pathways, and reconciliation processes across the Institute.
- Ensures financial activities comply with university policies, sponsor requirements, applicable regulations, and approved terms and conditions.
- Coordinates account reconciliations, financial corrections, audit requests, management responses, and remediation plans in partnership with appropriate institutional offices.
- Develops standard operating procedures, tools, and training to promote consistent financial practices and accountability among relevant faculty and staff.
- Identifies control gaps, financial exposure, and process breakdowns; recommends and implements practical corrective actions.
Financial Systems, Analytics, and Process Improvement
- Leads development of standardized reporting, dashboards, forecasting tools, and data models to improve the accuracy, timeliness, and usability of Institute financial information.
- Uses institutional financial systems and analytical tools to automate recurring processes, reduce manual effort, strengthen data quality, and improve management insight.
- Partners with central finance, information technology, research administration, and operational stakeholders to resolve data issues and improve end-to-end financial workflows.
- Maintains documentation for financial models, reporting logic, business processes, and key assumptions to support continuity and auditability.
Cross-Functional Coordination and Team Leadership
- Builds effective working relationships with faculty, business officers, finance teams, research administrators, development partners, and senior university leaders.
- Coordinates financial components of faculty recruitments, laboratory start-ups, space and equipment planning, donor-funded initiatives, and other major Institute commitments.
- Leads, develops, and evaluates assigned finance staff, if applicable, and establishes priorities, performance expectations, and service standards.
- Communicates complex financial information in a clear, concise manner tailored to scientific, operational, and executive audiences.
- Represents the Institute on finance committees, workgroups, and institutional initiatives as requested by the Neuroscience Institute Director.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
DEPARTMENT PREFERRED QUALIFICATIONS
Education:
- Bachelor’s degree in finance, accounting, business administration, or a closely related field required.
- Master’s degree in business administration, finance, accounting, or a related field preferred.
Certification and Licensing:
- CPA, CMA, or other relevant financial certification preferred but not required.
Experience:
- Minimum seven years of progressively responsible experience in financial planning and analysis, budgeting, accounting, research finance, or a related area.
- Experience supporting a complex academic medical center, research institute, higher education environment, healthcare organization, or comparably matrixed enterprise preferred.
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The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.
The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.
Job Status:
Full time
Employee Type:
Staff
