SUMMARY:
The Special Events Manager is responsible for planning and executing high-impact events that support corporate partnerships, sponsorship fulfillment, fundraising, and brand visibility. Reporting to the Senior Director of Marketing & Corporate Partnerships, this role plays a key par t in delivering polished, revenue-aligned experiences that strengthen relationships with corporate partners, donors, and community stakeholders.
This position focuses on events as a strategic revenue and partnership tool ensuring all activations, sponsorships, and experiences are executed at a high level and deliver measurable value to partners and the organization. The Special Events Manager works cross-functionally to support corporate engagement, donor cultivation, and brand-building initiatives through well-executed events.
CORE DUTIES AND RESPONSIBILITIES:
Event Planning an Execution
- Plan and execute a portfolio of events including corporate-sponsored events, fundraising activations, donor experiences, and community engagement events.
- Develop detailed event timelines, run-of-show documents, and logistics plans.
- Manage all event logistics including venues, vendors, catering, décor, audiovisual, and staffing.
- Lead on-site execution to ensure seamless delivery and high-quality experiences.
Corporate Partnership and Sponsorship Fulfillment
- Work closely with the Senior Director of Marketing & Corporate Partnerships to execute sponsorship deliverables and brand activations.
- Monitor public policy issues relevant to the organization’s mission and advise senior leadership on opportunities and risks.
- Coordinate with leadership to represent the organization in public forums, coalitions, and government-related initiatives.
- Support advocacy and public engagement strategies that align with the organization’s mission and strategic priorities.
Revenue and Fundraising Alignment
- Support fundraising goals by executing events that drive sponsorship revenue, donor engagement, and relationship-building.
- Collaborate with the philanthropy team to support donor cultivation and stewardship events.
- Assist in maximizing revenue opportunities tied to events, including sponsorships and partner activations.
Vendor and Budget Management
- Source, negotiate, and manage vendor relationships to ensure quality and cost efficiency.
- Track and manage event budgets in alignment with revenue goals.
- Oversee contracts, invoices and payments related to events.
Marketing and Brand Coordination
- Partner with marketing to support event promotion, registration, and attendance.
- Ensure consistent branding across all event touchpoints and materials.
- Support event-related communications including invitations and follow-ups.
Guest Experience and Relationship Support
- Design and deliver exceptional guest experiences, particularly for sponsors, donors, and VIP attendees.
- Support relationship-building efforts during events by coordinating VIP engagement and partner interactions.
- Assist with post-event stewardship, including acknowledgements and follow-up communications.
Data, Reporting, and Continuous Improvement
- Track event performance including attendance, sponsor engagement, and overall success.
- Provide post-event reports with insights, outcomes, and recommendations.
- Maintain accurate event data and documentation for future planning.
Qualifications
- Bachelor’s degree or equivalent experience in event management, marketing, hospitality, or a related field.
- 3–5 years of experience planning and executing events, preferably in nonprofit or corporate partnership environments.
- Experience supporting sponsorships, brand activations, or fundraising events preferred.
- Strong project management and organizational skills with the ability to manage multiple events simultaneously.
- Excellent communication and relationship management skills.
- Ability to work flexible hours, including evenings and weekends as needed.
Key Competencies
- Event Strategy and Execution
- Sponsorship Fulfillment and Brand Activation
- Vendor and Budget Management
- Corporate Partnership Support
- Guest Experience and Relationship Building
- Cross-Functional Collaboration
Certificates, Licenses, Registrations
- Must have a valid Florida driver’s license and reliable transportation.
- Must pass a Level 2 background and drug screening.
