Technical Document Specialist

Qualifications:
***** This is a Legal Word Processor Position
******Position is a Part Time 20 hours per week / Flexible schedule 24/7 - May require overtime on nights and weekends, including off-hour emergency response
****** This position supports word processing, spreadsheet and presentation document creation and editing requests for all projects submitted to document production. Also responsible for document repair and recovery. There will be additional administrative responsibilities all in support of the requirements for document production scanning.

JOB DUTIES AND RESPONSIBILITIES
Document creation and editing utilizing expert word processing skills and advanced software knowledge of Windows 7, Microsoft Office 2010 (Word, Excel and PowerPoint), Microsoft Outlook, Visio, Litera Change Pro, Nuance PDF Converter, Adobe Acrobat, iScrub, Best Authority, Carpe Diem and similar software.
Create and revise complex legal documents, styling and formatting as required
Convert documents to/from different software packages, i.e., PDF to Word, etc. and transcribe tapes and digital media
Produce PowerPoint presentations (including transitions and animation).
Scan and clean up documents; adhering to Firm styles and guidelines. ? Formatting and printing complex documents (i.e., Excel spreadsheets, data room sites, etc.)
Facilitate the creation and editing of Tables of Authorities and Tables of Contents.
Burning CD/DVDs and preparation of labels.
Create CD closing documents that contain hyperlinked indexes and bookmarked PDF's.
Data entry utilizing various software applications
Produce charts, mail merges, letters, tables, presentations, financial statements and other documents as requested
Troubleshoot and repair corrupted documents
Accurate transcription of audio files via digital dictation, cassettes, CD's, DVDs, other digital media or VHS
Assist in providing telephone help desk support to troubleshoot word processing application questions.
Stay abreast of technology and software changes within the firm in order to be an 'expert' in document preparation; attend all mandatory training classes.
Interface with clients in the absence of supervisor or workflow coordinator.

Assist Word Processing Centers and legal staff in other offices as needed.
Perform other duties as assigned
Responsibilities:
Candidate must be proficient in Word - See notes below regarding proficiency level. Legal Word Processing Training Outline - I. Word Basics Menus and Toolbars Review functions Navigation and Shortcuts II. Page formatting Margins Orientation Paper Size Columns Headers and footers Page numbering Sections breaks and Section formatting Columns Creating Sections Using Sections to Change Page Orientation III. Paragraph formatting Styles Creating Modifying Character v Paragraph styles Bullets and Numbering Outline-style numbered list Character, line, and paragraph spacing options Borders and shading Indentation options Left, right, first line, and hanging indent Tabs center, decimal, left, and right) Set tabs with leaders IV Character Formatting V Tables Creating a table Columns & Rows Insert and delete Changing cell formats Merge cells Changing height, and width) Rotate text in a table Table attributes menu Editing tables Formatting Tables Tab Settings Borders and Shading VI Mail merge Creating a Mail Merge Document Completing a Main Document Sorting and Filtering Merges Using an Alternative Data Source to Create Mailing Labels Envelopes and labels VII Forms and Fields Table of Contents Table of Authorities Footnotes and end notes Bookmarks Cross-references Legal Word Processing Software WP Center #1: Adobe Acrobat Nuance PDF Converter Deltaview DocXTools ETE Full Authority Interwoven Desksite Lotus Notes Legal MacPac Microsoft Office Suite (Word, Excel, PowerPoint) PaperPort (TextBridge) Visio Best Authority Full Authority Inova Outlook BigHand (transcription) Omnipage Express Scribe Carpe Diem BigHand Now

All your information will be kept confidential according to EEO guidelines.