Accounts Payable Accountant

U.S. Committee for Refugees and Immigrants (USCRI), is a non-governmental, not-for-profit international organization with a mission to protect the rights and address the needs of persons in migration by advancing fair and humane public policy, facilitating and providing direct professional services, and promoting the full participation of migrants in community life. For over 100 years, we have shaped history with the belief that immigrants strengthen our communities, economy and social fabric through freedom, hard work, and family unity. To learn more about our work, please go to our official website at www.refugees.org.

OVERVIEW

The person for this position is expected to be a detail-oriented person and make sure all bills and reimbursements are entered into the system and paid in an efficient and timely manner. To professionally interact with staffs and vendors / Partners in handling their queries. In general, will play a vital role in strengthening and improving the accounts payable process there by contributing to the overall success of the Finance department.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Review and verify all invoices for appropriate documentation and approval prior to recording and payment.
• Sort, code and match invoices by cost center and document before processing.
• Prepare and perform check run on a weekly basis.
• Post transactions to the general journal, ledger and other records.
• Reconcile organization credit card accounts & making sure all the credit card transactions have a legitimate Receipt at month end.
• Allocate, reconcile and record prepaid expense and accounts payable journal entries into the accounting software on a timely manner.
• Reconcile accounts payable sub-ledger and general ledger on a monthly basis.
• Process Vendors payments and Employee expense reimbursements on time.
• Monitor accounts to ensure payments are up to date and research and resolve invoice discrepancies and issues.
• Maintain vendor files and respond to vendor inquiries; and
• Perform other job-related duties as assigned by supervisor.

All the above duties and responsibilities are essential job functions subject to reasonable accommodation. All job duties indicated is not to be an exhaustive statement and other job-related duties may be assigned as required by the supervisor(s).

POSITION REQUIREMENTS

• Understanding of basic accounting principles and double entries.
• Knowledge of a full accounts payable process.
• Proficient in data entry and data management and impeccable attention to details.
• Excellent time-management and organizational skills and ability to meet goals and deadlines in fast-paced environment.
• Ability to work as a team member and independently with a high-level of self-motivation.
• Proficient in MS Word, Access, Excel and database programs.
• Experience in MS Dynamic Navision or other accounting software is preferred.
• Strong communication skill including fluency in oral and written English.
• BS Degree in Accounting, Finance, or related field.
• Experience in providing superior customer service.
• Ability to maintain confidentiality of company, staffs, and partners.

TRAINING REQUIREMENTS

• Satisfactory completion of USCRI’s Orientation and Training.
• Complete additional training as identified by supervisor (s) or Human Resources.

PHYSICAL DEMANDS

• Use of manual dexterity, tactile, visual, and audio acuity.
• Use of repetitive motion, prolonged periods of sitting and standing, and sustained visual and mental applications and demands.
• Occasional lifting (up to 25 pounds), bending, pulling, and carrying; and
• Quantitative/mathematical ability (addition, subtraction, multiplication, division, standard measurements).

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EQUAL EMPLOYMENT OPPORTUNITY

U.S. Committee for Refugees and Immigrants is an equal opportunity employer. We maintain a policy of equal employment opportunity without regard to race, color, national origin, ancestry, religion, sex, sexual orientation, gender identity, domestic partnership status, marital status, physical or mental disability, AIDS/HIV status, age, political affiliation, genetic information, veteran status or any other characteristic protected by applicable law.