As a Senior Billing Specialist, your job duties will include but not be limited to:
- Review and bill attorney hours and disbursements to clients
- Review and edit proformas in response to attorney and secretary requests
- Apply retainer/unallocated funds as directed by attorney; enter BOA charges and apply BOA
- Process write-offs following Firm policy
- Ability to execute complex bills in a timely manner
- Assist with training and mentoring of new employees and less experienced billing staff
- Successfully manages the billing operation of the Firm’s high volume and complex client relationships, involving intricate billing arrangements, acts in an advisory capacity of their attorneys on billing matters
- Monitor and manage WIP and AR assignments
- Update Rates and Split Billing Credit Allocation into the 3E System
- Administrative responsibilities are consistently well-maintained (rate updates, electronic submissions/appeals and unallocated balances)
- Ability to effectively interact and communicate with attorneys, secretaries, and clients
- Ensure that billing cycles are handled efficiently and accurately
- Research, analyze and respond to inquiries regarding billing, split billing credit allocation and rate issues.
- Create billing reports and spreadsheets for analyses as required; ability to identify and generate billing reports as requested
- May assist in preparing documentation for exhibits in court
- Perform Special projects as assigned
- Ability to prioritize and multitask in a fast-paced environment
- Ability to handle confidential information in a discreet, professional manner
- Must have strong attention to detail
- Ability to meet deadlines and use time efficiently
- Ability to demonstrate good common sense and sound judgment
- Ability to work independently, overtime during firm's Fiscal and Calendar year-end, self-starter
- Must have strong verbal and written communication skills and excellent organizational skills
- Ability to be an effective team member and display initiative
- Ability to participate in special projects
- Identify opportunities for improvement and proactively work with Shareholders and management to implement improved processes
- Monitor new processes and workflows to ensure effectiveness
Qualifications & Required Experience:
- Bachelor’s degree preferred
- 5+ years billing experience in a law firm environment required
- Proficiency in billing software (e.g., Elite, 3E) and Microsoft Office
- Demonstrate ability to manage large and most complex billing arrangements and ensures the highest quality and customer service
- Position also requires the ability to work under pressure to meet strict deadlines.
- Good analytical and problem solving skills, and understanding of accounting best practices
- Knowledge of E-Billing Hub and different E-Billing Platforms
- Extensive knowledge to serve as a mentor to other billers and to assist management with special projects
V Elizabeth is an equal-opportunity employer and values diversity in the workplace. Join our team and help us create a supportive and inclusive work environment for our delivery service partners and employees.
