Human Resources Assistant- 1 Year Contract

Vanier Children’s Mental Wellness is proud to be recognized across Southwestern Ontario as a trusted leader in children’s mental health. We are the Lead Agency for Child and Youth Mental Health System planning in our region. We’ve been here for families, for more than 60 years, offering innovative care and support for children and youth who are facing emotional and behavioural challenges.

As a registered charity and not-for-profit organization, we are funded by the Ministry of Health and the Ministry of Children, Community and Social Services. We deliver culturally responsive, accessible mental health services to children, youth, and families while providing system leadership and advocating to improve care in our community.

Position Summary:

Under the supervision of the Human Resource Manager, the Human Resources Assistant will assist in supporting the administrative aspect of the HR function, including recruitment initiatives, special projects and including expanding HRIS functionality.

Qualifications & Experience:

• Minimum 2-year college diploma
• Bachelor’s Degree with the focus on HR is a strong asset
• 1-year Human Resources experience (including internships or co-op terms)
• CHRP designation (or working towards) is a strong asset
• Exceptional organization skills with strong attention to detail
• A results-oriented mindset and ability to relate to people at all levels
• A passion for internal customer service
• Strong Microsoft Office skills and excellent social media knowledge ability to work independently.

Duties & Responsibilities:

Employee Records & HR Administration

• Maintain accurate employee personnel files (digital and paper)
• Update HRIS records for new hires, changes, and terminations
• Generate basic HR reports and data summaries
• Serve as a first point of contact for HR-related questions
• Respond to routine employee inquiries professionally and discreetly
• Assist with internal HR communications and announcements
• Track training participation and professional development activities
• Assist with learning management systems
• Laise with payroll regarding new hires and terminations (hours, changes, deductions)
• Support benefits enrollment and changes
• Track benefit eligibility periods and deadlines
• Prepare agendas and take meeting minutes for Joint Health & Safety Committee (JHSC) meetings and other HR-related meetings

Onboarding & Offboarding

• Supports end‑to‑end recruitment by posting jobs, screening candidates, coordinating interviews, preparing hiring documentation, and assisting with offers and pre‑employment requirements.
• Prepare onboarding materials and employee files
• Placement student coordination
• Coordinate orientation sessions and first-day logistics
• Collect and process employment forms (tax, benefits, policies)
• Manage system access requests and badge/key coordination
• Support exit processes, including documentation and asset return

Key Skills:

• Strong organizational and multitasking skills

• Professional communication (written and verbal)

• Attention to detail and accuracy

• Discretion and confidentiality

• Basic knowledge of employment standards and HR practices

• Proficiency with Microsoft Office / HRIS systems

Requirements: 

• A valid driver’s license and access to a reliable vehicle
• 2 Step TB test & Fit to Work
• Criminal Record and Judicial Matters Check (CRJMC) Police Check

Schedule:

• 35-hour work week
• Monday- Friday

Job Type

• 16 month Contract Position

Work Location

• In person

Please note that Vanier does not use Artificial Intelligence to screen, assess or select applicants.
Existing Vacancy

Vanier is committed to building a diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages women, Indigenous persons, persons with a disability and members of visible minority groups to apply.

Vanier is committed to developing inclusive, barrier-free selection and appointment processes and work environments. If contacted in relation to this process, please advise the organization's representative of your need for accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.

While we appreciate your interest, only those selected for an interview will be contacted.   Any information obtained during recruitment will be used for employment recruitment purposes only, and not for any other purpose.