Assistant Manager - Vendor Accounting - Freight

Key Role & Responsibilities

• Perform the processing of vendor invoices, ensuring accuracy and adherence to company policies and procedures
• Prepare service entry in SAP after receiving tax invoice
• Verify service entry voucher and authorized signatory approval
• Verify invoices from the supporting documents provided by plant officials and coordinate with plant user departments in case of any clarifications
• Ensure invoices are parked and posted in SAP within defined timeline.
• Handling of vendor portal for processing of invoice
• Collaborate with plant accounting manager and commercial heads for approving exceptional invoices and resolving discrepancies
• Support payment processing activities, including verifying payment details and preparing payment batches
• Assist in reconciling vendor accounts and resolving any discrepancies or issues in a timely manner
• Coordinate with GL accounting team for provision entries to be posted in the ERP
• Maintain a tracker for statutory compliance related to ESI and PF for service bills. Share this tracker with the plant accounting manager and plant HR to ensure ongoing compliance.
• Coordinate with scanning officials for archiving of documents at plant
• Provide administrative support to the vendor accounting team, including data entry, and document management
• Collaborate with team members to achieve departmental goals and objective

Job specifications

Experience

• 1 to 3 years of previous experience on Freight Module of SAP (applicable for freight team)
• Relevant previous experience in accounting or finance field 
• Familiarity with basic accounting principles and processes is advantageous

Qualification

• Bachelor’s degree in accounting, Finance, or a related field

Certifications

• Professional certifications in the field of accounts, finance or P2P are preferable

Competence

Behavioural

• Strong attention to detail and accuracy in performing tasks
• Excellent organizational and time management skills, with the ability to prioritize workload effectively
• Ability to work collaboratively in a team environment and communicate effectively with colleagues

Functional 

• Proficiency in using Microsoft Office applications, particularly Excel and Word
• Basic understanding of accounting software and ERP systems is advantageous

Technical

• Ability to learn and adapt to new systems and processes quickly
• Basic knowledge of financial documents and terminology
• Familiarity with ERP systems (SAP) and vendor portal

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