Payroll Officer

We are a Supply Chain and Sales & Merchandising partner adding value to your business through a fully integrated, temperature-controlled network in Southern Africa.

But we are also more than that. We are people serving people. While we boast the best in tech and infrastructure, our people are our greatest resource. With our skilled, curious, can-do people at the forefront, our assets become your assets, our service your solutions.

Vector’s vehicle fleet includes a food industry first in ‘multi-temperature’ vehicles enabling the company to service business across frozen, chilled and ambient temperature zones on a single delivery.

Job Purpose
To ensure the accurate and timely processing of payroll, maintain payroll records, ensure compliance with statutory requirements, and provide responsive support to employees and management on payroll-related matters. 

Key Responsibilities

Payroll Processing
Process monthly payroll accurately and within set deadlines
Review and verify payroll input for completeness, accuracy, and authorization
Capture and process salaries, wages, overtime, allowances, and deductions
Ensure accurate calculation of statutory and voluntary deductions 

Time & Attendance
Manage and maintain Time and Attendance data using SAP or similar systems
Process leave, overtime, and attendance-related adjustments
Ensure correct integration of T&A data into payroll systems 

Payroll Administration & Compliance 
Ensure compliance with legislation (e.g. BCEA, tax regulations, UIF, PAYE)
Maintain payroll records in line with data protection requirements (POPIA)
Process salaries, increases, bonuses, back pay, and terminations
Prepare and submit statutory reports and payments
Generate and distribute payslips  

Reconciliations & Reporting 
Reconcile payroll accounts and third-party payments (e.g. garnishees, benefits)
Generate payroll reports for management, HR, and Finance
Support audit processes by ensuring accurate and complete records 

Employee Support & Customer Service 
Respond promptly to payroll-related queries from employees and management
Provide clear and accurate information regarding payslips, deductions, and policies
Ensure a high level of internal customer service and responsiveness aligned to SLA requirements 

Stakeholder Engagement 
Liaise with HR, Finance, and line managers on payroll inputs and approvals
Engage with external stakeholders such as SARS, UIF, and benefit providers
Coordinate payroll sign-off processes before payment runs 

Continuous Improvement 
Identify opportunities to improve payroll processes and efficiency
Support payroll system enhancements and implementation projects
Maintain up-to-date knowledge of payroll legislation and best practices 

Key Relationships

Internal
Employees
Line Managers
HR Team
Finance Department 

External
SARS, UIF, and statutory bodies
Payroll service providers
Benefit administrators 

Qualifications, Skills and Experience Required for the Job

Qualifications and Experience
Diploma or Degree in Accounting, Finance, or Payroll
Payroll certification (advantageous) 

Minimum 3 years’ experience in payroll administration
Experience managing large or high-volume payrolls
Exposure to payroll audits, reporting, and compliance 

Skills and Competencies
Strong knowledge of payroll systems (e.g. SAP)
Advanced Microsoft Excel skills
Understanding of payroll legislation and statutory requirements
Strong attention to detail and accuracy
Good analytical and problem-solving skills
Excellent communication and interpersonal skills 

Vector Logistics supports the principles of Employment Equity and is committed to building a diverse and inclusive workplace. Preference will be given to candidates from designated groups in line with our Employment Equity Plan.

If you have not heard from us within 3 to 4 weeks after submitting your application, please consider your application unsuccessful on this occasion. We truly appreciate your interest in joining the Vector team and encourage you to stay connected for future opportunities that may align with your skills and career journey.

We look forward to hearing from you!