Office & Talent Specialist

The Office & Talent Specialist plays a key role in creating a positive, connected, and well-supported associate experience at Venterra's Toronto office. This role combines day-to-day office operations with support for enterprise Talent and Employee Experience programs. The ideal candidate is highly organized, service-oriented, comfortable managing multiple priorities, and energized by creating great experiences for associates. This individual will serve as a go-to resource for the Toronto office while partnering closely with the Talent team to coordinate programs, communications, events, and initiatives across Venterra.

Key Responsibilities

Office Operations & Associate Support

• Serve as the primary point of contact for day-to-day Toronto office needs and associate questions.
• Coordinate office operations, including seating, supplies, mail and deliveries, vendors, facilities requests, and general office organization.
• Support onboarding and offboarding logistics for Toronto-based associates, including workspace preparation and coordination with internal partners.
• Identify opportunities to improve the office experience and ensure the workplace is welcoming, organized, and associate-focused.
• Partner with leaders and internal teams to coordinate onsite meetings, visits, and office activities.

Employee Experience & Recognition

• Support planning and execution of employee experience programs, recognition initiatives, and company events.
• Coordinate logistics for town halls, associate celebrations, leadership events, and other company-wide experiences.
• Support administration of programs such as the Vacation Suite program and the Venterra Excellence Awards (VEAs).
• Help maintain the Talent team's SharePoint resources and employee-facing content.
• Develop and coordinate engaging communications and materials that help associates stay informed and connected.

Talent Team & Program Support

• Provide coordination and administrative support across Talent initiatives, including HR Business Partnership, Learning & Development, Employee Experience, and Talent Management.
• Maintain project plans, trackers, calendars, documentation, and other resources supporting Talent programs.
• Assist with scheduling and logistics for training programs, leadership development, talent initiatives, and company events.
• Support data collection, reporting, surveys, and program follow-up as needed.
• Partner across the Talent team to ensure programs are organized, communicated effectively, and executed consistently.
• Take ownership of assigned projects and identify opportunities to simplify and improve processes.