Bilingual Executive Admin / Personal Assistant (English and Mandarin - a must have)
We are looking for a strong experienced Personal / Executive Assistant to support our CEOs. You will manage both their Personal and business-related tasks such as making phone calls, meeting with vendors/contractors, running routine and ad hoc errands, creating reports, organizing travel and accommodation, taking meeting minutes, and other organisational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems, detail oriented, active listener, good communicator and able to multitask.
Responsibilities:
- Plan and manage Executives' calendars, ensuring it is up to date, and notify them of important meetings.
- Preparing reports, memos, meeting minutes and other documents.
- Answering and making calls
- Handling basic bookkeeping tasks.
- Filing and retrieving corporate records, documents, and reports.
- Helping prepare for meetings and accurately recording minutes from meetings.
- Using various software, including Word, Excel spreadsheets, Google docs and presentation software.
- Reading and analyzing incoming memos, submissions, and distributing them as needed.
- Provide general administrative support such as making travel arrangements, office communications - faxes, email correspondence.
- Experience as a virtual assistant.
- Able to drive to run scheduled or ad hoc personal errands.
- Occasionally greet visitors before they meet with CEOs in the office.
Requirements:
- Bachelor Degree
- Preparing reports, memos, meeting minutes and other documents.
- Proven experience as a Personal/Executive Assistant or other relevant administrative support experience.
- In-depth understanding of the entire MS Office suite.
- Ability to organise and multi-task a daily workload by priorities.
- Strong listening, interpersonal and communication skills
- Must be able to meet deadlines in a fast-paced, quickly changing environment.
- A proactive approach to problem-solving with strong decision-making skills.
- Professional level verbal and written communications skills.
- Good and safe driving record.
- Clean background check.
Nice To Have:
- Certified Administrative Professional (CAP)
- Able to work flexible hours from time to time.
