Admissions and Academic Department Assistant

Role Summary:

The Admissions and Academic Department Assistant provides essential administrative and customer service support to both the Admissions Office and selected Academic Departments, including Science, Math, Business, Public Service, and IT. This dual-role position is designed to ensure efficient office operations, maintain front-line service coverage, and support faculty, students, and prospective students. The assistant will manage communications systems, facilitate academic and event coordination, and handle day-to-day administrative tasks, all while exemplifying a high standard of professionalism and service. Approximately 70% of the position is dedicated to Admissions-related functions, with the remaining 30% providing support to academic departments.

 Responsibilities:

Admissions Focus (70%)

•   Front-Line Service: Serve as the primary front desk representative, greeting visitors and                  handling phone/general inquiries with great customer service.

•   System Management: Manage daily processes within the Slate communication system.

•   Event & Logistics: Coordinate logistics for campus tours, admissions events, and other                  recruitment activities.

•   Administrative Support: Assist with application processing and data entry, and supervise                student workers.

Academic Departments Focus (30%)

•   Department Support: Provide administrative help to Science, Math, Business, Public Service,         and IT.

•   Faculty/Advising: Coordinate adjunct faculty onboarding paperwork and schedule/coordinate          advising appointments and calendars.

•   Instructional Materials: Prepare and distribute instructional materials like syllabi, exams, and           handouts.

•   Technology/Proctoring: Assist with instructional technologies (Blackboard) and proctor exams         or cover classes when necessary.

 Required & Preferred Qualifications:

Essential (Required)

•   Education: High school diploma or GED.

•   Technical Skills: Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

•   Soft Skills: Strong written and verbal communication, excellent organizational and multitasking       abilities, and demonstrated customer service orientation.

•   Professionalism: Ability to handle sensitive and confidential information with discretion.

Preferred

•   Education/Experience: Associate’s or Bachelor’s degree and/or experience working in higher          education.

•   System Knowledge: Familiarity with Slate (or other CRM/admissions systems) and Blackboard       (or other learning management systems).

Interested applicants should submit a Vincennes University application, cover letter, resume/cv, and full contact information for three professional references.