Purchasing Administrator & Plant Coordinator

Purchasing Administrator & Plant Coordinator

Purpose of the Role

To support the efficient operation of the Purchasing Department through the administration of purchasing activities, supplier engagement and purchasing processes, while also taking responsibility for designated plant management and cost control initiatives across the business.

Key Responsibilities

Purchasing Administration

· Process purchase orders and supplier invoices.

· Maintain purchasing records, documentation and systems.

· Liaise with suppliers regarding orders, deliveries and pricing.

· Support the procurement of materials, plant and services.

· Resolve invoice, order and supplier queries.

· Invoice clearing

· Assist with supplier performance monitoring and reporting.

· Support the Purchasing Team in delivering operational and project requirements.

Plant Coordination & Cost Management

· Allocate approximately two days per week to plant-related activities.

· Monitor plant costs, utilisation and performance.

· Assist in the review and agreement of selected hire rates.

· Support the development of plant cost-saving initiatives.

· Track plant expenditure and identify opportunities for efficiencies.

· Prepare reports and updates on plant performance and actions.

· Work closely with operational teams regarding plant requirements and utilisation.

Meetings & Reporting

· Attend Director and Purchasing meetings as required.

· Present updates on agreed plant actions and improvement initiatives.

· Track progress against agreed objectives and action plans.

· Produce reports and data to support decision-making.

Performance Measures

· Accuracy and efficiency of purchasing administration processes.

· Achievement of agreed plant-related objectives.

· Delivery of actions arising from Director/Purchasing meetings.

· Contribution to plant cost savings and operational efficiencies.