Allegheny East Conference is seeking a highly organized and professional Executive
Administrative Assistant to support the Office of the President and Ministerial Department by performing a variety of high-level administrative and operational tasks. This individual will play a critical role in managing communication, scheduling, and coordination for executive leadership
Key Responsibilities
Executive Support
- Manage complex calendars, appointments, and meeting schedules for the President and Ministerial Director.
- Coordinate domestic and international travel arrangements, including itinerary creation and conference registrations.
- Screen calls, emails, and other communications; prioritize and respond on behalf of the President/Ministerial Director.
- Perform other duties as assigned
Communication & Documentation
- Prepare, draft, and edit correspondence, reports, presentations, and other documents with accuracy and professionalism.
- Attend meetings, take minutes, and follow up on action items.
- Create and manage daily communications and ensure timely, accurate messaging across internal and external stakeholders.
Data Management & Reporting
- Maintain ministerial activity reports and compile annual tithe reports from employees for executive review.
- Conduct research and analyze data to support executive decision-making.
- Maintain digital and physical filing systems in accordance with organizational policy.
Project Coordination & Events
- Coordinate logistics for internal and external meetings, events, and cross-functional projects.
- Serve as liaison with internal staff, board members, constituents, and external partners.
Qualifications
- Must acknowledge and accept the principles, beliefs and practices of the Seventh-day Adventist Church and be a member of the Seventh-day Adventist Church in regular
- standing.
- Minimum five (5) years of administrative support experience, preferably supporting executive-level leadership. Additional experience may substitute for education.
- Proven ability to manage multiple priorities, exercise discretion, and maintain strict confidentiality.
- Strong organizational, problem-solving, and multitasking skills.
- Exceptional verbal and written communication skills.
- Demonstrated professionalism, initiative, and attention to detail.
Education
- Associate degree required in Office Management, Business Administration, Communication, Applied Science or an Administrative Assistant Associate’s degree
- Bachelor’s degree preferred.
Additional experience may substitute for education.
Technical Proficiency
- High proficiency in Microsoft Office Suite or related software.
- Comfortable using virtual collaboration platforms (Zoom, Teams).
- Ability to adapt to and learn new technologies quickly.
Additional Information
This position requires someone who is proactive, detail-oriented, and capable of operating with minimal supervision. The successful candidate will demonstrate sound judgment, grace under pressure, and a heart for service in a mission-driven environment.
Applications must be received by March 16, 2026.
