Report to: CEO and HR Manager
Job Summary: To provide secretarial, administrative and human resource support for VizExperts India Pvt. Ltd.
Main areas of Responsibility:
- Management of the CEO’s diary and appointments.
- Help CEO manage output, workflow and office deadlines.
- Take and relay accurate and timely messages from telephone callers/mailers, and answer queries where possible.
- Collect and open all mail addressed to the CEO
- Take minutes for all meetings.
- Draft, type and dispatch all the CEO’s correspondence
- Liaise with relevant individuals, external organizations etc. to arrange meetings, prepare agendas and draft minutes
- Maintain a comprehensive filing system
- Co-ordinate CEO’s travel in conjunction with in-house travel group
- Tabulate and retrieve CEO’s official expenditures and claims
- Arrange local transportation when necessary
- Some research, media relations and promotional work
- Undertake any other duties as requested by the CEO
- Ideally educated to bachelor/master degree
- A minimum of three years PA/secretarial experience at a senior level
- Shorthand and excellent typing skills- Good computer literacy, speed and accuracy essential.
- Knowledge of graphics useful
- Experience of working within an international environment, ideally international organization, Govt. Organization and/or multinational private sector.
- Experience of dealing with different time zones
- Excellent organizational skills
- Excellent communication skills, both verbal and written
- Professional telephone manner
- Willingness to work in a multitasking environment
- Proven ability to work under pressure and to tight deadlines
- Bright, confident personality
- Well presented
- Highly personable
- Flexible and mature approach with ability to work unsupervised
- Strong interpersonal skills; ability to establish repertoire with company employees and manage all the records of the company
- Learning capability to understand the processes and translate them in good business management
- Must be responsible, self-motivated, self-starter, personable and well organized.
- Must be able to effectively handle stressful situations like large number of tasks in short duration, tight budgets and high quality expectations
- Proficiency in the use of personal computers including MS Office software including PowerPoint, Word, Excel and Outlook.
