Program Assistant - Community Mental Health

Schedule: Part Time

Benefits

• 403b retirement plan with employer match (50% match up to 3%).
• Employee Assistance Program for all employees
• Employee Referral Program including cash bonuses and paid time off.

Agency Mission Statement

Volunteers of America, Utah (VOA Utah) is part of a national, nonprofit, faith-based human services organization. Volunteers of America, Utah provides community-supported paths for those who are vulnerable to improve their lives and increase their self-reliance. In alignment with our mission, we encourage individuals with lived experience to apply. We recognize that a person’s life experiences can provide firsthand knowledge relevant to being successful in the work that we do.

Program Mission

PREP (Prevention and Recovery from Early Psychosis) is a community-based coordinated specialty care team providing mental health services for young people (age 13-26) who have had a recent first episode of psychosis or who are at clinical high risk for developing psychosis. The team’s work includes supporting clients and their families as well as providing community education related to early psychosis. The PREP team includes medical prescribers (MD and APRN), clinical therapists, case management, occupational therapy, peer support, and supported education/employment services. Most of the work is done in the community. PREP serves a growing caseload of 50+ clients.

Position Summary

Under the supervision of the PREP Program Manager, the Program Assistant provides essential administrative and operational support to the PREP team. This position helps ensure that client records, team information, supplies, and routine program data are organized, accurate, current, and readily accessible. The Program Assistant works closely with clinical and program staff to support efficient team operations and promote timely, coordinated services for clients experiencing early psychosis.

Essential Duties

• Provide general administrative and clerical support to clinical and medical staff (open and close clients in EHR, create and archive paper files, enter and track assessment data and medication delivery records, keep digital files organized and current, maintain office/intervention supply inventory, assist with scheduling, document preparation, scanning, filing, data entry, event planning, special projects, and other administrative tasks).
• Maintain professional boundaries and client confidentiality at all times.
• Attend work on a regular and predictable basis.
• Work must be performed on-site due to the need to provide direct client care and team support.

Secondary Duties

• Coordinate care with existing internal and external providers at the point of admission, discharge and level of care changes. This entails document preparation, coordination phone calls, and documentation of communication.
• Maintain records according to requirements, completing all documentation in a timely manner, and in compliance with professional standards.
• Perform other functions as necessary or assigned.