Job Summary
The Admin - Heri Logistics position provides essential back office support for the logistics function in a defined area.
Key responsibilities
include processing hauler freight bills, supporting business transactions (including ticketing), conducting research for ARSS, Order Fulfillment, and SSC, coordinating payables with Payment Services, assisting with logistics reporting, and performing other administrative and month end duties.
The role
requires strong organizational, communication, and math skills, with a focus on attention to detail, customer service, and working effectively in a fast-paced environment. Acts as lead to other logistics administrators.
Essential Functions
- Processes hauler freight bills on a daily basis for payment. Ensures haul rates and trucks are accurately tracked (verifying standby), reported, and paid.
- Supports Logistics Manager in processing business transactions (including keying ticketing information into Apex).
- Supports ARSS, Order Fulfillment, and SSC with ticket, invoice, and freight bill (including hauler pay) research, as needed. This includes coordination of credit/rebill and changed ticket transactions.
- Coordinates with Payment Services in processing payables (business expenses) associated with logistics operations.
- Assists in the development, preparation, and distribution of logistics reporting as requested.
- Performs other administrative and month-end duties, as assigned.
- Other duties as assigned.
Critical Competencies
- Communication - Communicates clearly and effectively, both verbally and in writing, while actively listening and adapting the message to the audience.
- Teamwork and Collaboration - Ability to work effectively and harmoniously with others to achieve common goals; contributes positively to group efforts, sharing knowledge, and being open to others' ideas and feedback.
- Planning and Organizing: Identifies and defines clear short-term goals and/or work outcomes that are required to implement strategic goals.
- Interpersonal Savvy - Engages openly and comfortably with diverse groups, demonstrating tact, sensitivity, and consideration to ease interpersonal situations. Quickly establishes rapport and fosters positive connections.
- Leadership Skills - Acts decisively and supports all aspects of the company to work together to accomplish objectives, vision, mission and values of Vulcan. Trusts and allows people to do their job, holding them accountable for the full extent of their responsibilities.
