Coordinator, Africa Office (6-month contract)/Coordonnateur, Bureau Africain (un contrat de 6 mois)

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Coordinator, Africa Office (6-month contract)

Group:              Africa Office

Reports to:       Director, Africa Office

Location:          Africa Office, Cape Town, South Africa

Posting deadline: 2 October 2026

WHO WE ARE

The World Anti-Doping Agency (WADA) was established in 1999 as an international independent agency to lead a collaborative worldwide movement for doping-free sport. As the global regulatory body, WADA’s primary role is to develop, harmonize and coordinate anti-doping rules and policies across all sports and countries. Our key activities include: scientific and social science research; education; intelligence & investigations; development of anti-doping capacity; and, monitoring of compliance with the World Anti-Doping Program.

POSITION OVERVIEW

The coordinator provides administrative, operational, and logistical support to WADA’s Africa Office, contributing to the smooth, professional, and efficient day-to-day functioning of the office.

This role requires a highly organized, proactive, and service-oriented individual who can effectively manage competing priorities, communicate professionally with internal and external stakeholders, and provide practical support across a broad range of office activities.

KEY RESPONSIBILITIES

Administrative and Operational Support

• Provide comprehensive day-to-day administrative and operational support to the Africa Office.
• Manage correspondence, calendars and schedules, travel arrangements, meeting logistics, and related administrative requirements.
• Respond to general inquiries and ensure information and requests are directed to the appropriate person or function in a timely manner.
• Maintain accurate and well-organized office records, filing systems, contact lists, stakeholder databases, and other administrative documentation.
• Maintain follow-up registers and monitor actions, deadlines, and outstanding administrative tasks to support timely completion.
• Ensure documents and information are accurately stored, maintained, and easily retrievable.
• Participate in internal working groups, as identified or required.
• Manage office suppliers and related accounts, oversee petty cash, and liaise with Finance on office-related financial matters, expenses, and administrative requirements.

Meetings, Events and Coordination

• Support the coordination and logistical organization of meetings, workshops, events, and other Africa Office activities.
• Coordinate meeting rooms, invitations, schedules, materials, equipment, and other practical arrangements as required.
• Provide participants and stakeholders with relevant logistical information and support before, during, and after meetings and events.
• Assist with post-meeting and post-event follow-up, including tracking agreed actions and outstanding requirements.

General Office and Facilities Support

• Help maintain a professional, organized, welcoming, and fully functional office environment.
• Monitor office supplies, amenities, and shared consumables, including refreshments and coffee supplies, and arrange replenishment as required.
• Liaise with relevant suppliers and service providers to support the effective day-to-day operation of the office.

Other Duties

• Undertake other duties, assignments, and responsibilities as reasonably required from time to time in support of the Africa Office and WADA’s broader objectives.

QUALIFICATIONS AND SKILLS

• Diploma, post-secondary qualification, or equivalent education and/or professional training in administration, business administration, office management, or a related field.
• A minimum of three to five years of relevant professional experience in administration, coordination, office management, or a comparable role.
• Fluency in French, demonstrated through strong written and verbal communication skills.
• Strong proficiency in English, with effective written and verbal communication skills.
• Strong organizational and time-management skills, with the ability to prioritize competing demands and manage multiple tasks and deadlines effectively.
• A proactive, dependable, and service-oriented approach, combined with sound judgment and strong attention to detail.
• Demonstrated ability to work independently, take initiative, and follow through on responsibilities.
• Ability to collaborate effectively and professionally with colleagues, stakeholders, suppliers, and other external contacts.
• Fit with organizational culture: Teamwork, team spirit and love of sport.
• Aligned with WADA core values: Integrity, Openness and Excellence.

Vision: WADA’s vision is a world where all athletes compete in a doping-free sporting environment.

Mission: WADA's mission is to lead a collaborative worldwide movement for doping-free sport.  

About us: WADA is headquartered in Montreal, Canada and has regional offices in Cape Town, South Africa; Lausanne, Switzerland; Montevideo, Uruguay; Tokyo, Japan and the office of the President in Warsaw, Poland. As of February 2026, the Agency employs approximately 177 employees and is represented by 55 nationalities. We value the diversity of our employees – current and future – that, as a global team, endeavor every day to protect the rights of clean athletes worldwide.

The masculine is used in our communications for the sole purpose of lightening the text and it designates all genders. WADA believes in the success of an inclusive organization that values diversity within its team. All qualified candidates will be considered for this position in a fair manner. WADA would like to thank all candidates who have shown an interest by applying for a position. However, after a thorough profile review, only the retained candidates will be contacted.