Job description:
We are seeking a project coordinator to join our team!
EXPERIENCE:
- Two (2) or more years of administrative experience of which included supervisory, organization, coordination, and performance of duties at a responsible level
- Two (2) or more years of clerical experience of which must have included organization, coordination, and performance of duties of a responsible level.
SKILLS, KNOWLEDGE AND ABILITIES:
- Excellent organizational skills
- Knowledge of personal computers and document scanning devices
- Must be proficient in software Microsoft Office (Word, Excel, PowerPoint, Outlook, etc.). Procore Project Management Software a plus.
- Ability to plan, organize, and prioritize multiple tasks.
- Ability to communicate with others and to assimilate and understand information in a manner consistent with the essential job functions
- Ability to work independently or in a group with minimal direction (need to be able to work through all the details of complex projects, and know how and where to find needed information to complete the project)
- Ability to make sound decisions in a manner consistent with the essential job function
- Willingness to adapt and learn new skills and new ways of doing things
- Notary (is preferred)
DUTIES AND TASKS
- Create and maintain project contacts lists
- Answer phone calls and coordinate messages
- Prepare AIA Owner Contract and Owner Change Orders
- Contractors Licensing in appropriate municipality
- Process Subcontracts and Sub Change Orders
- Process Submittals and RFI’s
- Prepare and track a wide variety of documents (letters, memos, labels, reports, RFI’s. Submittals, and Logs)
- Prepare materials for meetings, set up conference rooms, greet clients
- Send emails, courier and mail items
- Maintain drawing log, order and distribute plans from blueprint company
- Prepare and distribute Closeout Documents
- Scan and save all documentation for project daily
- Perform related duties and responsibilities as required.
- Comply with the guidelines of the Employee Handbook
- Salary commensurate with experience
Job Type: Full-time
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
Schedule:
- 8-hour shift
- Monday to Friday
Work Location: In person
