Office Facilities Coordinator

Job Overview

The Office Facilities Coordinator supports the smooth day-to-day running of our Prague studio, ensuring they are safe, welcoming and well maintained. You’ll coordinate visitors, suppliers, office resources, meetings and events, while providing practical support to keep the workplace running efficiently and delivering a great experience for employees and guests.

Reports to:

Head of Administration

What will you do?

• Oversees daily workplace operations and basic facility maintenance to keep offices safe, clean, and functional.
• Coordinate the end-to-end visitor experience, including visitor registration and access, NDAs, meeting room bookings, studio orientation and on-site support, ensuring all internal and external visitors receive a professional and welcoming experience.
• Manages office supplies, delivery services and shared resources across all offices, including ordering and stock control.
• Coordinates vendors and contractors for cleaning, repairs, and service requests, and checks work completion.
• Supports workplace upkeep with hands-on tasks such as furniture moves, minor repairs, spot painting/cleaning, and exterior cleanup.
• Provides operational support for internal and external meetings and events, including room readiness, and break area stocking.
• Supports reception and general office activities, including scheduling, documentation updates (e.g., space usage), and internal deliveries.

What are we looking for?

• Some experience in office administration, workplace, facilities, hospitality or customer service environment, with a genuine interest in creating a welcoming and well-run workplace.
• Highly organised and reliable, with the ability to manage multiple tasks, prioritise effectively and ensure day-to-day office requirements are completed.
• Strong communication and interpersonal skills, with a friendly, approachable and professional manner.
• Proactive and practical problem-solver, able to identify issues, take ownership and find solutions, while knowing when to escalate matters to the wider workplace team.
• Confident working as part of a team, with a positive, flexible attitude and willingness to learn and take on new responsibilities.

What additional skills will help you stand out?

• Hospitality mindset: you see workplace operations as service delivery, anticipate needs, resolve issues gracefully, and believe that how we care for our people matters as much as the work itself.
• Fluent Czech and English, written and spoken

Work mode

• Onsite
• This role isn't eligible for relocation & immigration support.

Benefits

Benefits and perks are tailored to the local market and culture. Our benefits in Prague include:

• 5 weeks of Annual Leave per calendar year
• Additional paid time off
• Sick Leave Compensation, Maternity & Paternity Leave Benefits
• Career development and education opportunities within the company
• Meal card contribution
• Public transportation allowance
• Premium private healthcare
• Mental well-being program (iFeel)
• Multisport Employee discounts
• Personal Gaming Account
• Coffee, fruits, and snacks in the office
• Company events
• Seniority Awards
• Referral program - You can recommend the best talents to the company and receive a reward

Please submit your CV in English to ensure smooth processing and review.