POSITION SUMMARY
The Provider Accountant is responsible for administering the complete provider billing and payment cycle from contract setup through invoicing, provider payment processing, and accounting reconciliation. This position serves as the primary liaison between External Customers, Providers, Recruiting and Finance to ensure provider rates are accurately maintained, timesheets are processed timely, and related accounting transactions are recorded and reconciled. This position would effectively own the end-to-end workflow and will manage one direct report.
MINIMUM JOB REQUIREMENTS
Education & Qualifications:
Education: Associates degree required. Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
Licensure & Certifications: n/a
Previous Experience: Three (3) to six (6) years’ experience in accounting and/or payroll. Staffing or healthcare experience preferred.
Skills: Proven track record in an accounting position with high level of attention to detail; basic accounting and reconciliations skills; strong and proven analytical and organizational skills; excellent oral and written communication skills; ability to remain flexible and work effectively with an independent work ethic, while still working well within a team environment. Ability to maintain confidential and meticulous records. Must be reliable and extremely trustworthy. Possesses knowledge of all aspects of basic accounting. Possesses the flexibility/adaptability to change projects on short notice and take on challenges as they arise.
Technical Skills: Advanced MS Excel skills required. Experience with ERP systems (e.g., Netsuite, Salesforce) and banking platforms (e.g., JP Morgan Access) preferred. Proficiency with standard business software (Microsoft Windows, Word, and PowerPoint) and using a laptop and mobile device is required.
MINIMUM PHYSICAL AND COGNITIVE REQUIREMENTS
Occasionally (0-2 hours) Frequently (3-5 hours) Constantly (6+ hours)
Physical Requirements:
The following demands are representative of the requirements necessary for an employee to perform the essential functions of the job successfully and safely. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions.
- Strength: Constantly pushes/ pulls and/or lifts light objects less than 15 pounds; frequently pushes/pulls and/or lifts objects 15 pounds.
- Manual Dexterity: Constantly performs simple manipulative and gross body coordination skills.
- Coordination: Constantly performs tasks which require hand-eye coordination such as keyboard skills.
- Mobility: Prolonged periods of sitting at a desk and working on a computer.
- Visual: Constantly able to observe, judge and estimate objects far away as in driving; closely as in reading communication.
- Hearing: Constantly communicates with employees, providers, team-mates, and others.
Cognitive Requirements:
- Concentrate: Constantly able to concentrate on detail with little, minimal, and/or constant interruptions.
- Attention Span: Constantly needs to task/function for 10 minutes at a time up to and including more than 60 minutes at a time.
- Conceptualization: Constantly able to understand and relate to specific ideas either one at a time and/or several at a time. Constantly able to understand and relate to concepts behind specific ideas and theories behind several related concepts.
- Memory: Constantly able to remember tasks/assignments given to self and others during course of the day and over long periods of time.
- Communication: Constantly able to communicate verbally using advanced level vocabulary. Constantly able to communicate in written word, using checklists with simple sentences and using advanced written skills.
Work Environment: Remote work is generally performed within an office environment with standard office equipment available.
Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc.
OSHA Classification
Job Classification III: Position has no occupational exposure to blood or other potentially infectious materials.
JOB SPECIFIC EXPECTATIONS
Vendor Setup and Contract Management
- Review and approve closing reports for jobs submitted through Salesforce. Verify that the signed Provider and customer contract letters are attached, and banking information has been submitted.
- Review and approve pay rates for Providers and bill rates to customers.
- Maintain rate change schedules and documentation
- Coordinate with Recruiters to obtain missing information when needed.
Timesheet Administration (Weekly)
- Organize and maintain timesheet documentation.
- Compare Provider-submitted timesheets against facility approved records.
- Research and resolve missing, inaccurate or late timesheets.
- Reconcile timesheet emails to Salesforce to ensure all have been entered.
- Prepare weekly audit of timesheet entry before invoicing and Provider payments.
- Enter time and expense in 3rd party systems.
Expense Management Review (Weekly)
- Review Provider expense reports for completeness and contractual compliance.
- Maintain prepaid travel log and ensure items are invoiced to the customer timely.
- Coordinate resolution of unsupported and disputed expenses.
Provider Payments (Weekly)
- Upload Provider payment details to Netsuite after timesheet entry is complete.
- Reconcile Salesforce to Netsuite and research differences.
- Process payments to Providers in Netsuite and send remittances.
- Upload NACHA file to bank for final payment processing
- Process corrections related to disputed time when needed.
Assist Accounts Receivable (Weekly)
- Generate customer invoices.
- Review invoices for accuracy and ensure proper supporting documents are attached.
- Obtain required customer preapprovals prior to invoice submission.
- Assist with customer payment discrepancies.
- Maintain a log of timesheet changes to ensure customer invoicing is adjusted.
- Assist with 3rd party payment system by entering time and expense information.
Direct Report Management
- Provides day-to-day leadership, direction, coaching, and support to one direct report, including setting priorities, monitoring performance, and fostering professional development.
- \ Manages work allocation and performance expectations, provides regular feedback, and ensures assigned responsibilities are completed accurately and timely.
Other/Process Improvement
- Prepare annual 1099 filings.
- Assist with quarterly tax payments.
- Assist with annual audit request.
- Assist with implementation of new system and integrations.
- Develop and maintain standard operating procedures.
- Identify opportunities to reduce manual data entry.
