Travel and Fleet Administrator

Introduction

Werfen

Werfen is a growing, family-owned, innovative company founded in 1966 in Barcelona, Spain.  We are a worldwide leader in specialized diagnostics in the areas of Hemostasis, Acute Care Diagnostics, Transfusion, Autoimmunity, and Transplant. Through our Original Equipment Manufacturing (OEM) business line, we research, develop, and manufacture customized assays and biomaterials. We operate directly in 30 countries, and in more than 100 territories through distributors. Our Headquarters and Technology Centers are located in the US and Europe, and our workforce is more than 7,000 strong.

Our success comes from a specific focus in these rapidly evolving diagnostic areas, our commitment to customers, and our dedication to innovation and quality. We’re passionate about providing healthcare professionals the most valuable and complete solutions to improve hospital efficiency and enhance patient care.

Overview

Position Summary The Travel & Fleet Administrator manages company travel operations and vendor relationships while supporting corporate expense reconciliation. The ideal candidate has a strong background in corporate travel management, solid analytical skills utilizing Microsoft Excel, and a high level of customer service focused on both internal employees and external vendors. Previous experience with American Express (AMEX) and Concur (or similar corporate travel/expense systems) is highly preferred. Experience with fleet administration is optional but considered a plus, as long as the candidate has an interest in learning these responsibilities.

Responsibilities

Key Accountabilities Travel & Expense Management (Primary Focus)

• Communicate and enforce corporate travel policies with the company travel agent to ensure full alignment.
• Process expense reports and carefully reconcile credit card payments utilizing Concur and AMEX platforms.
• Analyze travel data and expenses using Microsoft Excel to identify cost-saving opportunities and trends.

Customer Service & Administration

• Provide high-level customer service and support to internal employees navigating travel arrangements or expense reporting, as well as external vendors.
• Troubleshoot travel-related issues or expense discrepancies with an analytical, problem-solving mindset.

Fleet Administration (Optional / Secondary Focus)

• Support maintaining fleet records and administer fleet program details including financing, billing, maintenance, repairs, accidents, and insurance.
• Obtain vehicles for newly eligible employees and coordinate replacements as needed.
• Recommend vehicles for the company selection list and compute personal usage of company cars for tax reporting.
• Stay informed of auto industry and fleet management trends to make recommendations for policy updates.

Budget Managed (if applicable) N/A

Internal Networking/Key Relationships

• To be determined based on department needs

Skills & Capabilities:

• Oral and written communication skills

Qualifications

Min Knowledge & Experience Required for the Position:

• BA/BS or equivalent and 5 years of experience related to fleet and travel administration required
• Several years of experience in a financial or purchasing capacity preferred

International Mobility Required: no

Travel Requirements:

• <5% of time

The annual base salary range for this role is currently $65,000 to $85,000 range. Individual employee compensation will ultimately depend on factors including education, relevant experience, skillset, knowledge, and particular business needs.

This role is eligible for medical, dental, and vision insurance, 401k plan retirement benefits with an employer match, as well as paid vacation and sick leave. Our sales roles are eligible for participation in a commission plan and our management, and select professional roles, are eligible for a performance-based bonus.

Closing

If you are interested in constantly learning and being challenged on a daily basis we encourage you to submit your resume or CV.

Werfen is an Equal Opportunity employer and is committed to a diverse workplace. Werfen strictly prohibits unlawful discrimination, harassment or retaliation based upon an individual’s race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, mental/physical disability, medical condition, marital status, veteran status, or any other protected characteristic as defined by applicable state or federal law. If you have a disability and need an accommodation in relation to the online application process, please contact [email protected] for assistance.

We operate directly in over 30 countries, and in more than 100 territories through distributors. Annual revenue is approximately $2 billion and more than 7,000 employees around the world comprise our Werfen team.

www.werfen.com