Westwood Professional Services
The Marketing Operations Coordinator provides administrative, marketing, and organizational support to Westwood's Brand & Marketing team, helping enhance the consistency and alignment of Westwood's brand image, messaging, and communications across the organization. Reporting to the Director, Marketing, this role supports a wide range of marketing operations, branded collateral, and internal/external communications initiatives, applying strong attention to detail, organization, and creative talent to keep projects moving forward. This is a strong opportunity for a highly motivated, detail-oriented professional to grow within a fast-paced, collaborative marketing team.
Marketing Support
- Owns and manages the company-wide digital asset management system (OpenAsset), including organization, tagging, uploads, and standards.
- Supports the organization, maintenance, and data integrity of other marketing platforms (HubSpot, Semrush, Profound, and related applications).
- Helps research and implement AI tools and emerging technologies that improve teamwork.
- Provides basic SEO and keyword research to support website, content, and social media optimization.
- Coordinates and submits national and local award submittals.
- Pitches in on team initiatives and projects as priorities evolve.
Branded Collateral Production
- Coordinates revision requests and maintains a collateral library of current, approved versions that are organized, accessible, and clearly communicated.
- Rebrands Word documents and PowerPoints to align with brand standards.
- Resizes and optimizes graphics using brand-approved templates for web, video, social, and print.
- Supports coordination of portrait, project, and culture photography.
Internal/External Marketing & Communications Support
- Coordinates branded event materials from start to finish, including booth graphics, handouts, promotional items, and social campaigns.
- Manages promotional item requests and related communications in alignment with brand standards.
- Maintains the trade show calendar and keeps the team on track with pre-show checklists, deadlines, and deliverables.
- Assists with team billing and invoicing for vendor payments, bank/credit card statements, and other needs.
- Assists with website updates, social media posting, intranet posts, and other communications as needed.
