Supply Chain Specialist (Vendor Management)

JOB SUMMARY:

We are seeking a detail-driven and quick-thinking professional who will be responsible for managing vendor onboarding and maintaining vendor master data, support the optimization of our end-to-end supply chain operations, as well as driving continuous improvement. This role ensures data integrity, operational efficiency, and compliance with internal controls and regulatory requirements.

KEY RESPONSIBILITIES:
Vendor Setup & Master Data Management
•    Coordinate and execute vendor onboarding and setup activities in respective systems.
•    Maintain accurate and up-to-date vendor master data, including company information, certifications, banking details, and contact records.
•    Validate vendor documentation and ensure completeness before activation.

Vendor Scorecard Management
•    Develop, maintain, and monitor vendor performance scorecards.
•    Generate periodic performance reports and communicate results to internal stakeholders.
•    Support supplier performance reviews and continuous improvement initiatives.

Reporting & Data Analysis
•    Analyze and prepare regular reports on supplier performance and operational.
•    Identify opportunities to improve processes and efficiency.
•    Prepare regular management reports and dashboards with actionable insights.

Vendor Compliance Management
•    Maintain and update the Vendor Compliance Manual (VCM).
•    Liaise with Corp IT team on the timeline on data uploading and broadcasting to vendors on updated version of the VCM.
•    Support internal and external audits related to vendor compliance.

Purchase Order (PO) Management
•    Review and approve purchase orders in accordance with company policies and authorization limits.
•    Validate non-approved PO and liaise with respective buyer for necessary action.

Stakeholder & Vendor Coordination
•    Serve as the primary point of contact for vendor-related matters.
•    Collaborate with finance, logistics, and business teams to ensure smooth supplier operations.
•    Drive continuous improvement initiatives to enhance efficiency.

QUALIFICATIONS AND REQUIREMENT:

•    Bachelor's Degree in Supply Chain Management, Business Administration, Procurement, Logistics, or related field.
•    3–5 years of experience in vendor management, procurement operations, supply chain, or related functions.
•    Experience with ERP systems such as Oracle, JDE, or similar platforms.
•    Strong analytical and reporting skills with proficiency in Excel and data analysis tools.
•    Knowledge of vendor compliance, supplier performance management, and procurement processes.
•    Excellent communication, stakeholder management, and problem-solving skills.

KEY COMPETENCIES:

•    Vendor Relationship Management
•    Procurement Operations
•    Data Management & Reporting
•    Compliance & Risk Management
•    Analytical Thinking
•    Attention to Detail
•    Cross-Functional Collaboration
•    Process Improvement

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