Executive Assistant

Overview / Responsibilities

Wood is currently recruiting for an Executive Assistant to support to two key senior leaders of our business.  This newly created position is based in Perth, is an immediate requirement and offered on a full-time staff basis.

In this role you will manage multiple activities and have the experience and ability to interact at senior levels of the organisation with confidence.  Confidentiality and the ability to address competing priorities are essential parts of the role.  You will be required to manage multiple diaries and coordinate critical meetings, influencing stakeholders to achieve workable outcomes using a variety of established processes and company protocols.  Effective interpersonal communication that illustrates a supportive yet focused approach, working together with others toward agreed objectives will underpin your approach in this role.

Some other aspects of the role include:

• Providing general coordination and administration which may include minute taking, diary management, travel arrangements and arranging facilities and equipment as necessary
• Acting as a focal point for cross-functional queries such as finance and invoicing, procurement, IT and real estate
• Undertaking event coordination and meeting preparation and meeting management for internal and external functions
• Coordination of information and content for reports, briefing papers and presentations
• Maintenance of documents, databases, records and presentation materials

Please note that we will only accept applications from Australian citizens or those who hold Permanent Residency (PR) visa.

Skills / Qualifications

• Significant previous executive administration experience, ideally with senior management within a large organisation
• Demonstrated excellence in all forms of communication
• Strong attention to detail
• Ability to work on own initiative and to deadlines often with competing priorities in a dynamic environment
• Strong and effective knowledge of Microsoft 365 - MS Teams, Word, Excel, PowerPoint, Outlook
• Ability to identify when initiative is required, or when to refer for guidance
• Demonstrated ability to establish positive rapport and maintain effective working relationships with colleagues and external contacts
• Professional attitude, with confidentiality as an essential skill and constant professional habit

Company Overview

Wood is a global leader in engineering and consultancy across energy and the built environment, helping to unlock solutions to some of the world’s most critical challenges. We provide consulting, projects and operations solutions in more than 60 countries, employing around 40,000 people. www.woodplc.com

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.