Team Secretary

Overview / Responsibilities

Wood is currently recruiting for a Team Secretary to join us in Reading on a permanent basis, providing a comprehensive secretarial and administrative support to a business unit.

The primary requirement of this role will be to support the management team with secretarial support and administration for the department.

Responsibilities:

• Diary management of Head of Department.
• Screening and fielding telephone calls
• Monitoring e-mails, (action, forward and filing accordingly)
• Arranging worldwide travel, flights, accommodation, transfers sometimes with complicated itineraries
• Coordination and distribution of weekly, monthly and executive reports
• Collating, running and updating weekly department reports
• Point of contact for the department
• New starters admin, induction and organisation of equipment as well as admin related to leavers
• Formatting documents
• Oracle support to team
• Expenses collation and approval
• Meeting room bookings and hospitality
• Review and update of department data including minute taking
• Various department admin duties including holiday charts

Skills / Qualifications

• Working in similar role would be advantageous
• Good PC skills required
• Must be flexible and able to work on own initiative
• Good verbal communication skills
• Attention to detail
• Proven administrative experience
• Numerate
• Experience of working in a fast pace environment

Company Overview

Wood is a global leader in engineering and consultancy across energy and the built environment, helping to unlock solutions to some of the world’s most critical challenges. We provide consulting, projects and operations solutions in more than 60 countries, employing around 40,000 people. www.woodplc.com

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.