Aviation Operations Assistant
Location: Remote
Type: Full-Time
Join a premier Part 135 operation supporting elite aviation standards.
Worldwide Jet Charter is seeking a highly organized and operationally driven Aviation Assistant to support the Chief Pilot in overseeing flight operations, pilot training, regulatory compliance, and company-wide safety and security programs.
This role is a key leadership position responsible for ensuring operational readiness, supporting pilot performance and compliance, and maintaining FAA and TSA regulatory standards across the operation.
Key Responsibilities
Flight Operations & Pilot Oversight
- Support the Chief Pilot in day-to-day flight operations and pilot management
- Assist with pilot onboarding, training oversight, and operational integration
- Participate in pilot hiring processes, evaluations, and ongoing performance monitoring
- Ensure adherence to company SOPs, safety standards, and regulatory requirements
- Serve as a resource for pilots regarding operational and compliance matters
Training & Compliance
- Oversee pilot and cabin attendant training programs (CAE, FACTS, recurrent scheduling)
- Monitor pilot currency, qualifications, and training requirements
- Maintain training records and ensure FAA compliance
- Track check airman requirements and coordinate training needs
- Support INDOC processes and pilot onboarding programs
Regulatory & Audit Support
- Maintain compliance with FAA, TSA, Wyvern, and ARGUS standards
- Access and review FAA PRD records and pilot background information
- Support internal and external audits and ensure operational readiness
- Assist in maintaining manuals, documentation, and regulatory records
Security & Safety Programs
- Support TSA security programs (TFSSP, DASSP, KCM)
- Act as TSA Liaison and assist with compliance oversight
- Support DOT Drug & Alcohol Program (DER responsibilities as assigned)
- Coordinate CHRC fingerprinting and security clearances
- Ensure compliance with all applicable safety and security regulations
Operational & Administrative Leadership Support
- Provide direct support to the Chief Pilot, Director of Operations, and executive leadership
- Participate in operational meetings; document and communicate key takeaways
- Support cross-functional coordination with Maintenance, Crew Logistics, and Operations
- Assist in managing pilot records, databases, and reporting systems
- Help maintain efficient office and operational workflows
Qualifications
Required
- Prior aviation experience required (Part 135 strongly preferred)
- Strong understanding of FAA regulations and operational compliance
- Experience with pilot training, records management, or flight operations support
- Strong leadership, communication, and problem-solving skills
- High level of organization and attention to detail
- Ability to manage multiple priorities in a fast-paced environment
- Proficiency in Microsoft Office (Outlook, Excel, Word, Teams)
- Associate’s degree required; Bachelor’s degree preferred (Aviation or related field)
Preferred
- Experience with PRD, Wyvern, ARGUS, or similar compliance systems
- Familiarity with TSA security programs and regulatory requirements
- Experience in a supervisory or leadership support role within aviation
- Knowledge of Jet Insight or similar systems
- Notary Public or ability to obtain
Schedule
Monday – Friday, Day Shift
On-call availability for evenings and weekends as needed
Why Join Worldwide Jet Charter
- High-growth private aviation environment
- Direct involvement in flight operations leadership and compliance
- Opportunity to grow into senior operational leadership roles
- Work alongside experienced aviation professionals and executive leadership
