Project Coordinator / Operations Administrator

About the Role

We are seeking a highly organised, professional, and proactive Professional Assistant to the Operations Director to join our team based in Jandakot. This role is ideal for an experienced administrative professional who thrives in a fast-paced, project-based operational environment and can provide high-level support to ensure the smooth running of daily activities.

The successful candidate will play a key role in supporting the Operations Director through effective diary management, meeting coordination, communication support, and general administrative assistance.

Key Responsibilities

In this role, you will be responsible for providing professional and confidential administrative support to the Operations Director, including:

• Managing a busy diary and coordinating appointments
• Scheduling meetings and preparing meeting invites
• Assisting with travel arrangements and logistics where required
• Preparing correspondence, documents, and presentations
• Taking meeting minutes and following up on action items
• Supporting communication between internal teams and external stakeholders
• Assisting with project administration and operational coordination
• Maintaining organised records, files, and documentation
• Providing general secretarial and business administrative support
• Assisting with ad hoc tasks to support the Operations Director and broader operational team

About You

To be successful in this role, you will have:

• 3 to 5 years’ experience in an administrative or assistant role within a project-based operational environment
• Strong written and verbal communication skills
• Excellent organisational and time-management abilities
• Proven experience managing diaries and scheduling meetings
• A professional, discreet, and approachable manner
• Strong attention to detail and the ability to manage multiple priorities
• Good judgement, initiative, and the ability to work independently
• Strong proficiency in Microsoft Office and general business systems

Qualifications

• A qualification in Secretarial Studies, Business Administration, or an equivalent field will be advantageous

Why Join Us?

This is an exciting opportunity to join a dynamic operational environment where you will play an important support role in helping drive efficiency and coordination at leadership level. You will be part of a professional team and have the opportunity to contribute meaningfully to the success of the business.

How to Apply
If you are a motivated and capable professional assistant looking for your next opportunity in a dynamic operational setting, we would love to hear from you.