ABOUT XENONSTACK XenonStack is a Data and AI Foundry for Agentic Systems, enabling enterprises to design, deploy, operate, and scale intelligent agents across digital and physical environments. We build enterprise-grade platforms across the agentic stack: Akira AI — Reasoning and agent orchestration. Turn models into collaborative, policy-governed agents that learn and act together. ElixirData — Agentic analytics intelligence.
Explainable, decision-centric analytics for measurable business outcomes. NexaStack — Agentic infrastructure automation. Secure, compliant AI deployment across cloud, edge, and on-prem. MetaSecure — Trust, compliance and defense. Continuous assurance with AI-BOMs, risk scoring, and agentic security. Our mission is to accelerate the world’s transition to AI + Human Intelligence by making agentic systems reliable, responsible, and enterprise-ready.
THE OPPORTUNITY
We are seeking a highly organized and proactive Executive Assistant (EA) to support the Chief Operating Officer (COO) and Managing Director (MD). As an EA, you will play a critical role in managing priorities, streamlining operations, and enabling leadership efficiency. If you thrive in fast-paced environments, are detail-oriented, and have a strong sense of ownership, this role is for you.
KEY RESPONSIBILITIES
- Executive Support Manage complex calendars, schedule meetings, and prioritize engagements.
- Prepare agendas, presentations, reports, and documentation for leadership meetings.
- Act as a gatekeeper and liaison, managing communications on behalf of the COO & MD.
- Operational Efficiency Coordinate follow-ups and track progress on action items and strategic initiatives.
- Support in project tracking, governance, and reporting for key business objectives.
- Assist in preparing materials for board meetings, investor updates, and external stakeholders.
- Cross-Functional Coordination Work with leadership, HR, Finance, and Product teams to align execution with strategic priorities.
- Facilitate communication across departments to ensure deadlines and deliverables are met.
- Confidentiality & Professionalism Handle sensitive information with the utmost discretion and integrity.
- Maintain professionalism while interfacing with executives, partners, and clients.
- Additional Support Organize domestic/international travel, logistics, and event coordination.
- Provide operational assistance in high-priority initiatives and ad hoc projects.
- SKILLS & QUALIFICATIONS Must-Have 4–7 years of experience as an Executive Assistant, Chief of Staff, or similar role supporting C-suite leaders.
- Exceptional organizational and time management skills.
- Strong proficiency in MS Office / Google Workspace, scheduling tools, and project management software.
- Excellent written and verbal communication skills.
- Ability to work independently, anticipate needs, and take initiative.
- Strong sense of discretion when handling confidential information.
- Good-to-Have Experience in fast-paced tech, SaaS, or AI-driven environments.
- Familiarity with Agile workflows and business operations.
- Bachelor’s or Master’s degree in Business Administration, Management, or related fields.
- WHY SHOULD YOU JOIN US?
- Work Closely with Leadership – Directly support the COO & MD on high-impact initiatives.
- Strategic Exposure – Gain insight into business strategy, decision-making, and AI-driven transformation.
- Career Growth – Progress into roles such as Chief of Staff, Operations Manager, or Program Lead.
- Global Exposure – Collaborate with enterprise clients, partners, and global stakeholders.
- Culture of Excellence – Our values — Agency, Taste, Ownership, Mastery, Impatience, and Customer Obsession — empower you to take ownership and grow.
- XENONSTACK CULTURE – JOIN US & MAKE AN IMPACT!
- At XenonStack, we believe in shaping the future of intelligent systems.
- We foster a culture of cultivation built on bold, human-centric leadership principles, where deep work, simplicity, and adoption define everything we do.
- Our Cultural Values Agency – Be self-directed and proactive.
- Taste – Sweat the details and build with precision.
- Ownership – Take responsibility for outcomes.
- Mastery – Commit to continuous learning and growth.
- Impatience – Move fast and embrace progress.
- Customer Obsession – Always put the customer first.
- Be part of our mission to accelerate the world’s transition to AI + Human Intelligence — by enabling our leaders to focus on driving global transformation.
