In this role, he/she will provide clerical, secretarial and administrative support to the Nursing management team.
ESSENTIAL FUNCTIONS:
- Provides support for multiple executive leadership members.
- Coordinates conferences, travel arrangements and prepares expense reports for reimbursement.
- Manages calendars, coordinates & schedules a high volume of meetings, conference and appointments
- Order, stock neatly and maintain appropriated amount of office supplies.
- Completes specific tasks suitable for the assigned senior leader and divisional nursing leadership
- Type's correspondence as needed
- Attends department meeting and record/distribute meeting minutes.
- Answers and screens telephone calls and refers calls to the appropriate individual and/or takes detailed messages.
- Creating/revising all departmental memos, letters, documents, reports, policies and procedures, minutes, and all other documents as required.
- Manage calendar and schedule appointments for department head.
- Organize and maintains administrative files
- Execute and appropriately follows-up to various assigned project
- Performs other related task when assigned and or necessary.
REQUIREMENTS:
- High School Diploma or Equivalency required, Bachelor's degree preferred.
- Minimum of 5 years of Secretarial/Administrative Assistant experience. Hospital experience preferred.
- Strong research skills to gather pertinent information preferred
- Auditing paperwork for accuracy, understand auditing process
- Proficiency in office skills, medical terminology, typing, filing, etc.
- Must be detailed oriented, able to multitask and work independently. Have excellent communication, organizational, and computer skills. Must have excellent customer service skills, interpersonal skills and ability to remain flexible and adaptable in a fast paced environment.
- Able to set work pace for maximum efficiency and completion of work deadlines.
- Able to maintain confidentiality. Creative and innovative.
- Must be able to work in a fast pace environment.
- Must be proficient in Microsoft Word, Excel, Access and PowerPoint.
All your information will be kept confidential according to EEO guidelines.
