Job Description:
The primary responsibilities for this role include managing administrative assistants and providing administrative support to one or more of the consulting teams. This role works closely with the local Operations Manager. Other responsibilities include planning activities for the office and liaising with both consulting staff and operational staff to ensure that the office runs smoothly. Excellent attention to detail and the ability to effectively multi-task are critical.
Responsibilities include:
Operations/Office Manager Role
- Assigning primary and alternate administrative support allocations for the office, ensuring that all consulting teams have adequate support
- Managing administrative staff
- Finding resources for one-off complex administrative tasks that are often highly confidential and time sensitive
- Approving overtime and vacation requests; securing backup coverage
- Reviewing work for accuracy and conformance to policies and procedures
- Managing office entertainment spend budgets
- Oversee approval process, staff communication and documentation associated with purchasing of school materials, uniforms, equipment, etc.
- Work with Director of Operations to track school expenses against annual budget and forecast future spending needs
- Maximize resources by negotiating and diligently researching pricing on school purchases
- Create and oversee detailed inventory systems to ensure the school always has the materials necessary to function without downtime.
Qualifications Requirements:
- Five years of experience managing administrative staff; five years of experience providing administrative support in a legal or professional services environment, preferably with a global presence
- Strong Microsoft Office skills including Word, Excel, PowerPoint and Outlook
- Excellent communications and proofreading skills; attention to detail
- Project management experience
- Outstanding client interaction and interpersonal skills
- Good judgement and ability to solve problems independently and discreetly
- Ability to maintain composure in stressful situations
- Ability to anticipate needs of team members by prioritizing responsibilities and managing schedule changes
- Self-starter with a high-energy team mentality who enjoys a challenging and professional work environment
- Bachelor’s degree preferred
All your information will be kept confidential according to EEO guidelines.
