POSITION: Accounts Payable Specialist FLSA: Exempt
DEPARTMENT: Accounting
POSITION SUMMARY
A privately owned real estate organization with an extensive portfolio of multifamily residential properties, office buildings, and assisted living facilities is seeking an Accounts Payable Specialist.
GENERAL RESPONSIBILTIES
- Process high volume of invoices, credit memos, check requests, employee reimbursements, etc., for multiple properties/entities.
- Verify invoices against purchase orders and contracts to ensure goods or services were received before recording and issuing payment to vendors.
- Reconcile discrepancies with vendors, research statements of accounts and unpaid invoices,
respond to vendors’ inquiries.
- Maintain accurate vendors’ records to ensure required insurance and W-9 is in place and up to date.
- Code invoices with proper G/L accounting codes.
- 3-way matching.
- Clarify any questionable invoice items, prices, or receiving signatures.
- Maintain copies of vouchers, invoices, or correspondence necessary for files.
- Obtain proper information and/or data relevant to invoices.
- Prepare weekly and periodic A/P reports and other records.
- Process weekly batches of checks and credit card payments.
- Protect businesses against payments of inaccurate invoices and unintentional overpayments.
- Ensure payments to vendors are made in a timely manner.
- Provide other clerical support necessary to pay the obligations of the organization.
QUALIFICATIONS & EDUCATION
- Minimum 5 years of accounting payable experience.
- Accounting degree preferred but not required.
- Very detail-oriented and organized, with an inclination for numbers and accuracy.
- Strong ability to multi-task and work independently, in a fast-paced environment.
- Good understanding of Accounting Principles and practices.
- Strong data entry skills with the ability to reconcile variances.
- Good verbal and written communication skills.
- Results-oriented with an emphasis on accuracy and timeliness.
- Strong organizational and problem-solving skills.
- Proficient computer skills in Excel, Word, QuickBooks, and Adobe Acrobat.
- Experience with ResMan, Yardi Elevate, and AvidXchange.
