SUMMARY
Under direct supervision, the Administrative Assistant I performs routine to moderately complex parish-based clerical and front office duties and provides administrative support to the Pastor or other department leaders. This position supports daily office operations by assisting with scheduling, correspondence, recordkeeping, and general office tasks. Responsibilities vary by parish or departmental assignment.
The Diocese of Orlando four core values lay the foundation for the work performed by employees:
- Authenticity: Conviction that God has called us to reflect exteriorly our inner life of faith in our daily living
- Respect: Affirming each person’s God-given dignity and uniqueness.
- Courage: Inspired by this gift of the Holy Spirit, we proclaim and live the Word of God fearlessly and devotedly.
- Commitment: Individually and collectively, we are steadfast to the team and its purpose.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The duties and functions outlined herein are representative of the types of tasks performed within this classification. They are not listed in any order of importance. The omission of specific duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this role. Other duties may be required and assigned.
- Performs advanced administrative and clerical duties with minimal supervision; may provide support to multiple departments as needed.
- Coordinates and manages calendars, meetings, and appointments for parish leadership and staff.
- Prepares, edits, and formats correspondence, reports, presentations, and other documents.
- Coordinates meetings, including scheduling, preparation of materials, and logistical arrangements.
- Responds to internal and external inquiries in a timely, accurate, and professional manner, exercising sound judgment.
- Develops and maintains organized filing systems and records in accordance with established procedures.
- Coordinates administrative processes and assists in maintaining efficient office operations.
- Opens, prioritizes, and routes correspondence and communications appropriately.
- Assists in coordinating activities of other clerical staff or volunteers, as assigned.
- Maintains confidentiality of sensitive information and exercises discretion in all areas of responsibility.
- Professionally communicates and interacts with staff, volunteers, parishioners, and diocesan offices.
- Attends required meetings and gatherings.
- Monitors assigned tasks and follows through to ensure timely completion.
- Performs all other duties as assigned.
