SUMMARY
In coordination with the Operations Manager, the Maintenance Supervisor oversees and participates in the day-to-day maintenance and repair of parish facilities. This role provides hands-on support while coordinating the work of maintenance staff and vendors to ensure facilities are safe, functional, and well-maintained.
The Diocese of Orlando four core values lay the foundation for the work performed by employees.
- Authenticity: Conviction that God has called us to reflect exteriorly our inner life of faith in our daily living
- Respect: Affirming each person’s God-given dignity and uniqueness.
- Courage: Inspired by this gift of the Holy Spirit, we proclaim and live the Word of God fearlessly and devotedly.
- Commitment: Individually and collectively, we are steadfast to the team and its purpose.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The duties and functions outlined herein are representative of the types of tasks performed within this classification. They are not listed in any order of importance. The omission of specific duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this role. Other duties may be required and assigned.
Maintenance of All Building Systems and Structures
- Maintains property including but not limited to grounds, offices, production areas, public areas, and equipment through development and implementation of preventive maintenance program; ensures all maintenance and repairs are completed in a timely, cost-effective manner and according to all specifications.
- Manages organization’s physical operations including but not limited to landscaping, refrigeration, heating, ventilation and air conditioning, kitchen equipment, emergency generators, plumbing, water treatment, irrigation, and electric systems.
- Monitors and maintains proper inventory levels; authorizes purchase orders for supplies and equipment.
- Ensures all fire and safety inspections are completed and any discrepancies corrected; ensures property is in compliance with all safety and sanitation policies, procedures, and regulations in conjunction with risk managers from insurance carriers.
- Conducts annual property inspections, generates work orders, and collaborates on annual capital budget for maintenance activities.
- Prepares accurate and timely reports as required.
- Maintains library of floor plans, blueprints, equipment manuals and warranties, etc., related to congregational property.
- Initiates energy conservation measures where appropriate.
- Assigns duties and monitors quality of work; assures staff conforms to organizational policies and procedures and safety regulations.
- Ensures that all major maintenance activities are conducted according to industry standards and Diocesan Policy.
- Ensures all set-ups for school events and hall rentals are completed.
Administrative
- Interfaces with appropriate staff/managers to receive information regarding maintenance needs; ensures timely response to requests.
- Interfaces with appropriate staff/managers, engineers, and outside contractors to review and/or develop renovation and any possible new construction plans; coordinates communication with and work of outside contractors.
- Develops, implements, and monitors department budget; manages expenses within approved budget constraints.
- Liaison with outside agencies on property matters (i.e., city, county agencies).
- Attends, as required, meetings of building committees for large maintenance projects.
Parish Committees
- Works directly with maintenance committee.
- Attends, as requested, meetings of the parish council and other parish committees.
Supervision of Maintenance Staff
- Supervises and assists staff in maintenance and repair of equipment, buildings, and property as needed.
- Provides day-to-day guidance and oversight of subordinates; actively works to promote and recognize performance.
- Keeps up to date on overall activities of the team, identifying problem areas and taking corrective actions.
- Hires, trains, supervises, motivates, and develops maintenance staff; manages schedules and workflow.
- Manages spending and provides accurate documentation and receipts of all transactions and service agreements.
- Attends staff and planning sessions as required.
- Attends training and conferences and reads information needed to stay current in the position.
