As Executive Assistant to the CEO, you will work directly with ZeroKey's Founder & CEO and support the work that runs through his office, including investor, customer, partner, people, and product matters. This role goes well beyond managing a calendar and booking travel. You will take ownership of projects, spot issues early, and step in wherever the business needs help. The role calls for sound judgment, discretion, speed, and consistent follow-through. You notice what everyone else misses and fix it before it ever reaches the CEO's desk. Like our technology, you take quiet pride in identifying and solving problems nobody knew existed.
Location and Work Model
This is an on-site position based at ZeroKey’s Calgary headquarters and manufacturing facility. You’ll work closely with the CEO and leadership team in a fast-paced environment that regularly welcomes customers and partners. An on-site presence is essential, as many of your responsibilities require direct involvement in day-to-day operations.
- Manage the CEO's calendar: prioritize requests, resolve scheduling conflicts, and protect time for focused work.
- Manage the CEO's inbox by flagging what needs his attention, routing what doesn't, and drafting investor, customer, and partner correspondence for his review.
- Prepare a briefing note for each of the CEO's meetings, covering who he is meeting, what they want, what we want, likely concerns, and the desired outcome.
- Coordinate board, investor, and advisory meetings, including scheduling, logistics, distribution of materials, and follow-up on action items.
- Plan domestic and international travel to customer sites, partner sites, and conferences, with complete itineraries and briefing materials.
- Coordinate visits to our Calgary headquarters, including customer demos, investor visits, dinners, and offsites, from invitation through follow-up.
- Track action items from the CEO's meetings and follow up with the leadership team until they are complete.
- Monitor upcoming deadlines, renewals, and scheduling conflicts, and address them early without being asked.
- Take on special projects across operations, people, marketing, and facilities as needed.
- Handle confidential financial, legal, and personnel information with discretion.
- Build templates, trackers, workflows, and AI tools that make the CEO's office more efficient over time.
Education and Experience:
- Minimum of 5 years of experience supporting C-level executives, ideally a founder or CEO at a high-growth technology or manufacturing company.
- Experience taking ownership of projects and responsibilities beyond traditional executive assistant duties.
Requirements:
- Excellent written communication skills, including the ability to draft executive-level correspondence on someone else's behalf.
- Strong organization and prioritization skills, with the ability to manage competing demands from multiple stakeholders.
- Sound judgment and a proven record of handling sensitive information with discretion.
- Proficiency with modern productivity tools.
- Excellent problem-solving skills and the ability to work collaboratively in a team environment.
- Strong communication skills to effectively convey complex matters to technical and non-technical stakeholders.
Considered an asset:
- Experience using AI tools in your day-to-day work.
- Experience coordinating board or investor meetings.
- Experience planning events and executive visits.
- Exposure to manufacturing or industrial technology environments.
- Stock options
- Extended health, dental, and vision care, plus life and disability insurance
- Paid time off, on-site parking at our Calgary HQ, and casual dress
- Company events and a team that is genuinely fun to work with
